The Department of Children and Families (DCF) is seeking a detail-orientated and self-driven individual with a positive and collaborative attitude, as well as experience in contracts, procurement, policy, and procedure, to fill the role of_Contract Analyst_within DCF’s Procurement and Contracting Unit and the overall Division of Administration and Finance (DAF). The Contract Analyst will function as a core member of the Procurement and Contracting Team. In this role, the selected candidate will support contracting activities for the agency and may provide support with purchasing as well as direct the development of Requests for Responses (RFRs) and Requests for Quotes (RFQs) to procure and contract for a variety of services and goods. DCF’s annual appropriated budget is more than $1.5 billion, and procured and contracted goods and services make up more than 65 percent of that, all of which is either directly or indirectly in support of DCF’s mission of protecting children from abuse and neglect to ensure they are able to grow and thrive in a safe and nurturing environment. This individual will primarily handle contracted services and activities related to procurement, interact with a variety of internal and external staff to resolve any issues related to contracting, procurement, and COMMBUYS, and provide support to Procurement Unit activities related to Provider Financial Qualification and the Department’s implementation of and compliance with the Commonwealth’s Supplier Diversity Program and the Small Business Purchasing Program. _Duties and Responsibilities (these duties are a general summary and not all inclusive):__ *Contract Management:* * **Monitor and execute the contracting and re-contracting schedule for departmental contracts as well as Statements of Work (SOW) issued under statewide contracts. * Plan and coordinate all aspects of the contract and SOW renewal processes, as well as coordination of all aspects of contract and SOW amendment processes. * Provide support and troubleshooting regarding contracting issues to staff at all levels of the agency including field and central office staff, as well as providers and other entities. * Perform the entry of encumbrances on the Massachusetts Management Accounting Reporting System (MMARS) and i-FamilyNet (DCF’s internal system) and the distribution and maintenance of supporting documents. * Coordinate the entry and maintain the accuracy of the Master Service Agreement vendors on MMARS and i-FamilyNet Tables. * Perform reviews of contract documents and files for accuracy and compliance with applicable procurement laws, regulations, policies, and procedures. * Operate and maintain the internal Contracts database in Microsoft Access. * Implement and integrate new policies and procedures into DCF procurement practices in collaboration with the other Procurement Unit members in compliance with oversight agency guidance. Applicable oversight agencies include the Operational Services Division (OSD), Comptroller (CTR), Executive Office of Health and Human Services (EOHHS), and Supplier Diversity Office (SDO). *OSD and COMMBUYS:* * **Support the Department’s compliance with OSD requirements for COMMBUYS use, including collaboration with other DCF staff and with OSD when required. *Purchasing:* * Assist in the coordination and processing of supply and non-IT equipment orders, including receiving orders from DCF units and offices, in the reviewing of orders against available budgets, placing orders with vendors, following up with DCF staff and vendors regarding orders, receiving invoices and preparing payment request input forms, and entering and tracking encumbrances and expenditures. * Assist in the creation, updating, and monitoring of all supply order forms. * Assist in the monitoring of utilities invoicing and entering and managing corresponding encumbrances. * Assist and support other business operations purchasing activities including purchasing postage for postage machine and other business operations as assigned. *Procurement (as needed):* * ** Help monitor the procurement schedule for all department competitive procurements via RFRs and RFQs. * Assist in the maintenance of the RFR Manual, internal RFR Template, and internal RFR guidance to guide program staff in their development of RFRs and RFQs. * Help coordinate and develop RFRs and RFQs in collaboration with the Procurement Director, Procurement Manager, and program staff, including leading and serving on Procurement Management Teams, reviewing, and providing feedback and advice regarding RFRs and RFQs, posting on COMMBUYS, evaluating responses, and notifying vendors of awards. * Help in overseeing the preparation of and maintenance of DCF procurement files in compliance with Operational Services Division (OSD) requirements. * Help implement and integrate new policies and procedures into DCF procurement practices in collaboration with the other Procurement Unit members in compliance with oversight agency guidance. *Other: * * **Provide financial, administrative, and programmatic support for DAF, Central Office, Regional Offices, and Area Offices management staff pertaining to any and all related contracting, payments, and/or other fiscal/financial matters. *Preferred Qualifications:* * ** Proven knowledge of and familiarity with Commonwealth procurement and contracting policies, procedures, and regulations. * Comfort and fluency in the Microsoft Office Suite, most importantly Microsoft Outlook, Word, Excel, and Access * Demonstrated strength and interest in learning and mastering new tools and processes. * Proven capacity to work collaboratively with the other team to propose, review, and implement ideas for practice and process improvements. * Demonstrated strength in time-management and organizational skills. *To Apply:* * Please upload both your Resume and Cover Letter for this position when applying. First consideration will be given to those applicants that apply within the first 14 days. ** *About the Department of Children and Families:* The Department of Children and Families (DCF) is committed to upholding the fundamental mission of protecting children from abuse and neglect to ensure they are able to grow and thrive in a safe and nurturing environment. DCF’s vision is that all children have the right to grow up in a nurturing home, free from abuse and neglect, with access to food, shelter, clothing, health care, and education. DCF works toward establishing the safety, permanency, and well-being of the Commonwealth's children by stabilizing and preserving families; providing quality temporary alternative care, when necessary, safely reunifying families; and when necessary and appropriate, creating new families through kinship, guardianship, or adoption. Preferred applicants will possess a demonstrated commitment to the core practice values: 1) child-driven, 2) family-centered, 3) community-focused, 4) strength-based, 5) committed to diversity/cultural competency, and 6) committed to continuous learning. For more information about our agency and programs visit: www.mass.gov/dcf *Pre-Hire Process:*_ A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori and click on "Information for Job Applicants." As part of the hiring process, the Office of Human Resources will be verifying any college-level degrees conferred to the selected candidate. Additionally, any licensure required for the position will be verified. Information provided as part of the hiring process is subject to the Massachusetts Public Record Law and may be published on the Commonwealth’s website. * Education, licensure, and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website. If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Online Request Form For questions, please contact the Office of Human Resources at 1-800-510-4122 and select option 4. First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.* II. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.* Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. _Comprehensive Benefits_ When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! *An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Administrative Services* *Organization: Department of Children & Families *Title: *Contract Analyst Location: Massachusetts-600 Washington Street Requisition ID: 240007BX