NOW HIRING!

Senior Executive Assistant

100% Onsite in Alameda, CA

DIRECT HIRE!

$125K-$140K/Annual

JOB SUMMARY:

• This is an exciting opportunity in a fast-paced, growing, mission-driven biotech startup for an experienced Senior Executive Assistant to provide high-level support to “C” Level Executives. The ideal candidate must be detail-oriented and have strong organizational skills to effectively manage administrative tasks as well as demonstrate the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, and the ability to maintain a realistic balance among multiple priorities. The Senior Executive Assistant must hold personal accountability for maintaining a culture of high performance, creative problem solving, and highly collaborative teamwork with all areas of the business while in line with Santa Ana Bio’s values: integrity, accountability, teamwork, respect, diversity and passion. This position is based in Alameda and is required to be in onsite at the Headquarters Office.

RESPONSIBILITIES:

• The Executive Assistant's responsibilities include, but are not limited to:

• Executive Leadership Team (ELT) Support

• Provide accurate and timely calendar management to ensure smooth day-to-day engagement

• Manage calendar conflicts, coordinate all scheduling requests (internal and external), schedule in-person and Zoom meetings

• Anticipate needs ahead of meetings, conferences, engagements, etc

• 1:1s with Executives – use regularly recurring time to understand Exec’s priorities and admin support needs, and provide proactive status updates on all outstanding requests, tasks and activities

• Manage ELT’s cadence of 1:1s with direct reports, skip level meetings or ad-hoc opportunities to meet with teams and key staff

• Manage and coordinate all travel and detailed travel plans, itineraries, and agendas - domestic and international, ensure all logistics information is detailed, accurate and added to the Executive’s calendar proactively in addition to any preferred travel apps, compile documents for travel-related meetings

• Maintain discretion and tact due to the exposure of high levels of sensitive and confidential information

• Manage and submit timely and accurate expense reports and track down receipts as needed

• Manage logistics for events (room blocks, venues, transportation, etc.)

• Ad-hoc department project support

• Support in-office employees, functional team meetings, catering requests and coordination of non-Bay Area visitors·

• Act as a point person for ELT’s direct reports, building strong relationships across their teams to progress priorities

QUALIFICATIONS:

• At least 5 years of experience in providing support to high-level executives preferably at the "C" level suite

• Bachelor’s degree in Business Administration, Management or a related field preferred

• The ideal candidate must be detail-oriented and have strong organizational skills to

• effectively manage administrative tasks as well as demonstrate the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, and the ability to maintain a realistic balance among multiple priorities

• The Executive Assistant must hold personal accountability for maintaining a culture of high performance, creative problem solving, and highly collaborative teamwork with all areas of the business while in line with Santa Ana Bio’s values: integrity, accountability, teamwork, respect, diversity and passion

• Ability to take initiative with an innovative, creative approach

• Act as a liaison with board members.

• Exceptionally organized with keen attention to detail with the ability to shift focus and priorities; works well under pressure and within deadlines

• Outstanding verbal and written communication skills; strong ability to inform and engage through written communications

• Excellent interpersonal and relationship-building skills

• Professional, positive demeanor with experience in a role requiring a high degree of confidentiality

• Excellent problem-solving skills and resourcefulness; ability to follow-through and close loops

• Strong work ethic and an entrepreneurial spirit to accommodate high level of responsibility and multiple priorities

• Energetic, enthusiastic, and interested in learning within a fast-paced, fast-growth organization

• Proficient in MS Office (Word, Excel, PowerPoint) with Advanced Outlook organizational skills

#CB #p1

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.