Assistant to the Activities Director JobID: 1346

• Position Type:

  Support Staff/ Assistant Activities Director

• Date Posted:

  9/30/2024

• Location:

  Ames High School

• Closing Date:

  10/09/2024

    

Welcome to Ames Community School District (CSD), where we are more than just a workplace – we are a community committed to fostering growth, recognition, and inclusivity. As an employee at Ames CSD, you will not only benefit from competitive compensation and a range of employee discount opportunities, but you will also have the chance to be part of an organization that values diversity and inclusion. Our commitment to providing state-of-the-art facilities, including new and renovated spaces, ensures that you will have the resources you need to excel in your role. 46.01% of certified staff have advanced degrees which highlights our dedication to professional development and advancement within the organization. Join us at Ames CSD, where your talents are recognized, and you have the opportunity to grow in a supportive and dynamic community.

Ames High School and the Activities Department are seeking an Assistant to the Activities Director.SummaryUnder the direction of the Activities Director, this position assists in providing organization, coordination, supervision, and scheduling of building and district activities.Responsibilities/Essential Functions:Administrative Support:

• Serves as the primary point of contact for the Activities Director's office, handling incoming calls, emails, and correspondence.

• Serves as the primary lead for the activities office social media platforms.

• Schedules meetings, manages the AD's calendar, and maintains office files, records, and documents.

• Prepares and distributes communications regarding athletic schedules, events, and important updates to students, coaches, and parents.

• Maintains accurate records of team rosters, game schedules, eligibility requirements, and athletic forms.

• Manages budget reports, purchasing orders, processing payments with business office, deposits monies, and inventories for athletic and activity supplies and uniforms.

• Manages and inputs the use of the facilities in the facility online management platform.

• Coordinates with coaches, parents, and the school administration to ensure clear and timely communication regarding game schedules, practices, and travel arrangements.

• Serves as a liaison between the athletic department and school staff for facility use and event coordination.

• Maintains positive relationships with student-athletes, parents, and community members, ensuring a supportive and inclusive atmosphere.

• Coordinates team end of season meetings and/or banquets.

• Partners with the Activities Directors at the middle school and high school to plan and develop a comprehensive activities program.

• Supports and manages all co-curricular and extra-curricular activities as directed by the Activities Director.

• Supports the management of all online databases (Bound, ML Scheduler, etc.)

• Attends meetings, in-service training, workshops, etc. for the purpose of gathering information and continuous learning required to perform job functions.

• May assume Activities Director responsibilities in the absence of the Activities Director.

• Creates a sense of belonging and welcoming environment for all athletes, families, and staff.

• Work may involve nights and weekends.

Athletic Event Support:

• Assists with the setup and breakdown of athletic events, including managing equipment, ticketing, game day operations and seating arrangements.

• Acts as on-site support during games and tournaments, providing assistance to officials, coaches, and visiting teams.

• Ensures the availability of medical and safety equipment at games and practices.

• Assists with managing the entry of scores, stats, and event details into relevant databases or platforms.

• Supports fundraising initiatives and community events related to athletics.

• Supervises participants and spectators at activities.

Qualifications:

• Bachelor’s Degree in a sports management, education or sports related degree.

• Previous experience in coaching, education, or sports preferred.

• Previous experience working in a high school activities department preferred.

The successful candidate will exhibit:

• Strong organizational skills.

• Highly effective interpersonal skills.

• Well-developed technology skills.

• Ability to maintain confidentiality.

• Knowledge of computer systems and other technical elements used to enhance activities programming.

• Ability to analyze and resolve situations and problems.

• Ability to set goals, develop budgets, strategies and schedules.

• Ability to handle multiple priorities and projects.

• Ability to interact positively and professionally with individuals from diverse backgrounds.

Compensation:$19.04/hourClosing Date:October 9, 2024Choosing the Ames Community School District isn't just about a job – it's about becoming part of a vibrant and close-knit community, nestled in the heart of Iowa. With its small-town charm and big-city amenities, Ames offers a unique blend of contentment and excitement. As a college town, opportunities to engage and get involved abound, whether it's through cultural events, educational pursuits, or community initiatives. At Ames, you're not just joining a workplace; you're becoming a valued member of a community driven by collaboration, growth, and a shared commitment to excellence. Come be a part of Ames, where both your professional and personal aspirations can thrive. Candidates, please follow the link to apply online: https://www.applitrack.com/amesk12/OnlineApp/JobPostings/View.asp?AppliTrackJobId=1346Ames CSD is an E-Verify employer.To learn more about the Ames Community School District, visit our websites:

• District Website (http://www.ames.k12.ia.us)

• Facebook (https://www.facebook.com/AmesCommunitySchoolDistrict/)

• Twitter

• YouTube (https://www.youtube.com/user/OfficialACSD)

• Instagram (https://www.instagram.com/acsdnews/)

• Amazing Magazine (http://www.ames.k12.ia.us/district/departments/school-community-media-relations/amazing-magazine/)