Position Title:Budget and Finance Specialist I/ II - Ames National Laboratory

Job Group:Professional & Scientific

Required Minimum Qualifications:Bachelor’s degree and 2 years of related experience

Preferred Qualifications:Degree in Accounting

Master of Business Administration or Master of Public Administration

Prior DOE financial management experience, which demonstrates knowledge of DOE systems and related requirements.

Experience analyzing financial data and developing financial reports.

Experience developing and overseeing grant proposal budgets.

Experience developing and using spreadsheets for financial management applications; and extracting financial information from automated accounting/financial management systems.

Experience developing and using pivot tables, power pivot tables, pivot charts for specialized reporting.

Job Description:

Would you like to work for a National Laboratory that conducts world-renowned research? Would you enjoy working on a diverse, beautiful, university campus? Can you imagine yourself in a mid-sized location that regularly ranks as one of the U.S. Best Places to Live (https://www.ameslab.gov/careers-and-internships/life-ames) ? If you answered yes to any of these questions, you should consider a career with Ames National Laboratory!

Ames Laboratory is a U.S. Department of Energy federally contracted National Laboratory located in Ames, Iowa, on the campus of Iowa State University. We are dedicated to translating foundational science through applied research to create technological innovations. We create materials, inspire minds to solve problems, and address some of the most challenging issues facing our world today. We promote and believe in a culture of diversity, equity, inclusion, civility, and shared ownership in support of the Laboratory's collective success.

Ames Laboratory is seeking a Budget and Finance Specialist I or II, within the Division of Critical Materials (DCM). The responsibilities of the position include budget development, budget monitoring, coordinating personnel actions for assigned projects, and assisting with proposal coordination. The incumbent will be directly responsible for financial oversight of research projects, including personnel actions; project subcontract oversight; establishing and monitoring budgets and expenses; providing monthly financial reports to project lead; and collecting data to ensure compliance with a variety of funding agencies requirements. This position will work with the project lead to resolve any financial issues or questions that may arise. Personnel actions includes appointment processes for faculty, postdocs, students – both graduate and undergraduate, P&S staff, and visiting scientists (including foreign visitors). Subcontract oversight includes creation of purchase requisition, follow-up with procurement to ensure fully executed agreement is in place, working with subcontract entity to ensure reporting data is collected, and resolves any issues that may arise. Financial reporting will require working with the project lead and revise the reporting template to meet the needs of the project lead. This position will also work with proposal submission, by working closely the proposal lead to develop a budget, fill out required financial forms, and may create/assist with the preparation of other proposal forms as needed to ensure timelines are met. This position will also serve as a backup role for the submission of proposals to federal and non-federal agencies. This position will work closely with DCM Finance Manager and will assist with other financial/proposal duties as necessary.

The Budget and Finance Specialist II will be expected to have a bachelor’s degree in accounting or finance along with 2 years of documented experience in budget development, execution, and monitoring. Under general supervision, will also be expected to analyze data to make sound decisions resolving any problems or issues that may arise and provide general support to DCM Finance Manager regarding various projects, preparing complex budget reports.

The successful candidate will possess excellent written and oral communication skills as well as the ability to work effectively and professionally with a diverse constituency of faculty, staff, students, and external sponsoring agencies. The ability to gather, analyze, and assemble data and prepare reports according to required format, and the ability to multi-task and meet deadlines is critical for success in this position.

Minimum Qualifications:

Budget and Finance Specialist I: Bachelor’s degree

Budget and Finance Specialist II: Bachelor’s degree and 2 years of related experience

Appointment Type:Regular

Number of Months Employed Per Year:12 Month Work Period

Time Type:Full time

Pay Grade:PS808

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover Letter

3) List of Professional ReferencesIf you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.Why Choose ISU?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:• Retirement benefits including defined benefit and defined contribution plans• Generous vacation, holiday and sick time and leave plans• Onsite childcare (Ames, Iowa)• Life insurance and long-term disability• Flexible Spending Accounts• Various voluntary benefits and discounts• Employee Assistance Program• Wellbeing program• Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

Original Posting Date: December 20, 2024

Posting Close Date:January 13, 2025

Job Requisition Number:R16165

By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.

Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu .

If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .

General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.