Summary This position is located with the Bureau of Indian Affairs, Southern Plains Region, Office of the Regional Director in Anadarko, Oklahoma. This is a Bargaining Unit position, for more information see What are bargaining units? NOTE: TRAVEL AND RELOCATION EXPENSES WILL NOT BE AUTHORIZED. ANY RELOCATION EXPENSES ASSOCIATED WITH REPORTING FOR DUTY WILL BE THE RESPONSIBILITY OF THE SELECTED EMPLOYEE. Responsibilities Plan, organize, and coordinate the day-to-day administrative duties of the Regional Director's Office. Maintain the appointment schedule and informs of all forthcoming meetings and activities. Assist with budget administration duties, financial accounting functions, tracking obligations and expenditures, monitoring, and correcting payroll errors. Participate in the development and implementation of program activities and systems to assure organizational goals and objectives are effectively and efficiently accomplished in compliance with standards for quality. Perform or assist with a variety of assignments involving gathering data, analysis, and development of responses to inquiries. Maintain close diplomatic relationships and serve as the primary contact among subordinate's managers, as well as external mangers and policy makers. Coordinate or conduct special projects which may involving with working with tribal officials, program managers and Central Office personnel. Requirements Conditions of Employment Qualifications EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for Administrative and Management Positions, GS-0301). SPECIALIZED EXPERIENCE GS-09: I have at least 1 year of full-time specialized experience or the equivalent, comparable to at least the GS-7 in the Federal Service (obtained in either the public or private sector). This experience must include assisting management by servicing as office manager assisting with various personnel actions; assist with gathering data, analysis and developing responses to inquiries; assist with timekeeping, and budget and payroll duties; responsible for monitoring Undelivered Orders (UDO's); maintaining office supplies and services; making travel arrangements, arranging meetings, conferences, special projects and maintaining appointment schedules; responsible for incoming mail, updating and maintaining documents and correspondence tracking; primary contact among subordinates. OR EDUCATION: Master's or equivalent graduate degree; OR 2 full years of progressively higher-level graduate education leading to such a degree; OR LL.B. or J.D., if related. SPECIALIZED EXPERIENCE GS-11: I have at least 1 year of full-time specialized experience or the equivalent, comparable to at least the GS-9 in the Federal Service (obtained in either the public or private sector). This experience must include assisting management servicing as point of contact for time keeping, and budget/finance systems; recognizing workflow issues to be detrimental to the effective delivery of services; preparing and submitting requests for various actions, maintaining files, and handling and maintaining sensitive confidential information; performing assignments involving gathering data, analysis and development of responses to inquiries from higher level department; assist with tracking obligations and expenditures; participating in development and implementation of program activities and systems; making travel arrangements, arranging meetings, conferences, special projects and maintaining appointment schedules. OR EDUCATION: Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher-level graduate education leading to such a degree OR LL.M., must be related to position. All qualification requirements must be met by the closing date of this announcement. Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date. Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date. Education If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement. If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society. One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study. If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: FOREIGN EDUCATION Additional Information All new hires earn the beginning salary of their pay grade (Step 1). See 2024 Salary Tables here and select the duty station from the Anadarko, Oklahoma to choose the appropriate pay chart. If no specific chart is listed for this geographic location, see the "rest of U.S." chart. The full performance level of this position is GS-11. Promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. A career ladder promotion is at the discretion of management, and in no way guaranteed. TELEWORK: Indian Affairs has determined that the duties of the position are suitable for telework and the selectee may be allowed to telework with supervisor approval. As a incidental motor vehicle operator position, you may be required to operate a government-owned or leased motor vehicle in the performance of duties; therefore, a valid driver's license is required and be able to meet the safe driving requirements of the Bureau of Indian Affairs (25 IAM 4 Motor Vehicle Safety Program). Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp . Certain candidates may be eligible to apply under a special hiring authority including those for disabled individuals, Peace Corps employees, Foreign Service employees, veterans, etc. For more information, visit the following OPM websites: USAJOBS Information Center: https://www.usajobs.gov/Help/; Vets Info Guide: http://www.fedshirevets.gov/. Former Federal Employees are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government, and are required to submit a copy of the applicable Notification of Personnel Action (SF-50) regarding the VSIP. Most individuals who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment.