Are you looking for an opportunity where your daily activities are focused on supporting new immigrants in finding employment and training opportunities? Do you enjoy being the go-to person at work? Would you like the opportunity to make a difference every day? If yes,**The Department of Labor and Workforce Development, Office of the Commissioner, is recruiting for an Administrative Assistant 2 located in Anchorage!

What You Will Be Doing:** The Administrative Assistant 2, stationed at the Anchorage Midtown Job Center 3301 Eagle St., is a crucial Office of the Commissioner team member, providing support for the Office of Citizenship Assistance (OCA).

The Administrative Assistant 2 is directly involved in assisting clients, including scheduling appointments and conducting in-office meetings. They solicit information from clients and maintain detailed records. Additionally, the Administrative Assistant 2 assists the OCA team in maintaining current knowledge on a wide variety of services, including employment opportunities, training/education opportunities and other immigration subjects.

Other duties include:

• Accounting and Financial Management: Work with Management Services component to update, analyze, audit and reconcile payments (travel, contractual, supplies, equipment, and grant line); process and track invoices for payment; track and reconcile credit card payments
• Calendar Management: Maintain conference room and other office shared calendars
• Procurement: Create Supply Requests (purchase orders), purchase supplies and equipment
• OCA Travel Coordinator: Process and reconcile travel for job center clients and staff.

Our Organization, Mission and Culture: The OCA serves as a vital resource hub for legal immigrants in Alaska, helping them integrate into the workforce and communities by providing essential connections to employment, training opportunities and workplace protections. Operating under the Office of the Commissioner, the OCA advocates for policy improvements to enhance the lives of new Alaskans, ensuring they have access to the necessary resources for successful integration.

OCAs small but dynamic team collaborates with state agencies, civic organizations, and policymakers to bridge gaps in access to information, ensuring legal immigrants have the support they need to thrive. By offering tailored guidance, the OCA empowers immigrants to build fulfilling lives in Alaska, contributing to the states diverse cultural and economic landscape.

Mission: To empower legal immigrants in Alaska through comprehensive support, fostering their successful integration into the workforce and communities by connecting them with essential resources, training opportunities, and protections under state law.

Core Values:

• Empowerment: Equip immigrants with the tools, knowledge, and connections the need to succeed in their new lives.
• Inclusion: Promote a welcoming and supportive environment that values diversity and embraces the contributions of all Alaskans.
• Advocacy: Actively engage with policymakers to improve laws and regulations that impact the immigrant community.
• Collaborations: Foster partnerships across state, federal, civic and community organizations to enhance resource accessibility.
• Integrity: Uphold the highest standards of conduct, ensuring fair treatment and respect for all clients.
• Adaptability: Continuously evolve to meet the changing needs of Alaskas immigrant population and the states workforce.

The Benefits of Joining Our Team: You will be joining a small team with a big goal in helping new legal immigrants to Alaska find, maintain, and train for work within the Alaskan communities. You will have a direct impact in improving the lives of individuals.

The Working Environment You Can Expect: Located in midtown Anchorage, the Office of Citizenship Assistance will be a small navigation center, where clie ts can stop in or by appointment, to access resources, ask questions, and make connections. This open-door office seeks to engage with community stakeholders as well as legal immigrants. Hosting informational events will be an expectation for this office.

Who We Are Looking For: To be successful in the position, a candidate will need the following core competencies:

• Clerical and Computer Skills: Knowledge of filing, typing, entering data, maintaining records, and using and completing forms. Uses computers, software applications, databases, and automated systems to accomplish work.
• Manages and Organizes Information: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy; and communicates it by various methods.
• Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Interpersonal Skills: Treat others courteously, sensitively, and respectfully. Considers and responds appropriately to the needs and feelings of different people in different situations.
• Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.

**No Cover Letter Required!

To view the general description and example of duties for the position, please go to the following link:** https://www.governmentjobs.com/careers/Alaska/classspecs{tabindex="0"}

Minimum Qualifications:

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note: Examples of entry-level technical experience include:

Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections. Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts. Preparing standard and ad