Admin Specialist Assoc Health

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Job Summary

Provide highly responsible and skilled administrative support to the General Surgery Section Chief, Minimally Invasive Surgery Fellow/Fellowship and up to two other Surgeons within the Division of Minimally Invasive Surgery and/or the Section of General Surgery.

Responsibilities*

• Exercise initiative, independent judgment, diplomacy, a service-oriented attitude, and follow-through in providing general administrative support; including excellent attention to detail, the ability to prioritize and meet deadlines in a timely fashion.

• Screen, prioritize, and route all written, electronic correspondence, telephone calls, and verbal requests responding and/or acting on behalf of faculty as appropriate.

• Work in conjunction with the General Surgery call center and nursing staff to organize clinic grids, operative dates, and facilitate patient access.

• Maintain faculty calendars, interviews, and other appointments/engagements as directed.

• Responsible for creating and/or coordinating teaching round schedules, resident interviews, and Journal Club.

• Facilitate the Minimally Invasive Surgery Fellowship and fellowship interview process.

• Support and prepare faculty affairs documentation (re-credentialing, promotion packets, references, renew licensures, certifications, memberships, subscriptions, etc.).

• Maintain content on the Minimally Invasive Fellowship page of the General Surgery website and other content development projects as designated.

• Execute complex travel arrangements for faculty using Concur.

• Procure goods/services using UM Purchasing Card; reconcile P-Card statements using M-Pathways.

• Track monthly expenditures including faculty spending on research accounts in Concur and Wolverine Access.

• Reconcile Statement of Activity for CME and other project/grants and accounts as assigned.

• Utilize discretion and appropriate judgment regarding sensitive and/or confidential matters

• Cross cover breaks and vacations with team of Administrative Assistants across the Section of General Surgery.

• Perform other duties as assigned.

Required Qualifications*

• Bachelors Degree and 2-4 years of relevant experience OR high school/GED and 6 - 8 years of professional administrative level work experience.

• Must have exceptional written and verbal interpersonal communication skills.

• Demonstrated experience delivering excellent customer service.

• Strong organizational skills and the ability to successfully complete multiple tasks within established and changing deadlines is required.

• Must be able to work independently with minimal supervision and as part of a dedicated team. Ideal candidate will have experience working in a team-oriented atmosphere and can manage a fast-paced work environment with the ability to promote professional relationships within a team environment.

• Attention to detail is essential.

• Must be proficient in use of PC and software including Microsoft Word, Excel, PowerPoint, Acrobat and Acrobat Reader.

Desired Qualifications*

• Experience with MiChart, Concur, and Wolverine Access

Work Locations

The General Surgery office operates in a hybrid work environment consisting of both in-person and remote work. This Monday-Friday position will be working 3 days per week onsite in the A. Alfred Taubman Health Care Center within Michigan Medicines Ann Arbor Medical Campus.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

249462

Working Title

Admin Specialist Assoc Health

Job Title

Admin Specialist Assoc Health

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Medical School

Department

MM GSA - Administrtn (GSA/ADM)

Posting Begin/End Date

8/08/2024 - 8/22/2024

Career Interest

Administration

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