Administrative and Financial Operations Assistant

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that are directly relevant. Interested applicants should apply online to this posting.

Job Summary

The Division of Hospital Medicine is seeking a full-time Administrative and Financial Operations Assistant to join our collaborative team. In this role, you'll oversee financial tasks like reimbursement reviews, purchasing policies, and financial reporting, while managing operations such as onboarding, personnel records, and facilities support. You'll also be the point of contact for access control, supply management, and help with the Continuity of Operations Plan (COOP).

This 40-hour-per-week position offers a hybrid work model, balancing division needs with your preferences, making teamwork essential to your success.

This person will dually report to the Finance Manager and Business Manager.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Who We Are

About the Division of Hospital Medicine: The Division of Hospital Medicine at Michigan Medicine is a collaborative, dynamic, and rapidly expanding team comprised of over 140 faculty members, 45 advanced practice providers, and 45 operational, administrative, and research staff. We are dedicated to advancing the care of acutely ill patients across multiple hospital locations, managing a daily census of more than 320 patients. Our team is at the forefront of cutting-edge health sciences, health systems research, and quality improvement initiatives, with a growing portfolio of research funding. We take pride in our leadership roles within the hospital, health system, region, and on a national level. Our division fosters a supportive, transparent, and positive team environment, embracing change with curiosity and courage in the ever-evolving landscape of healthcare. We are relentless in our pursuit of excellence and innovation, always striving to work smarter and better by maximizing the diverse skills and strengths of every team member. Supported and valued by the Department of Internal Medicine and our partners in the Adult Hospitals, we invite you to thrive as a vital member of our team. Join the "leaders and best" in the Hospital Medicine Division!

Responsibilities*

• Financial Accounting

• Review reimbursement submissions in ChromeRiver as the first point of approval.

• Act as the local expert on purchasing policies and procedures, including providing training and updates to administrative staff.

• Assist in updating and managing resources that support the reimbursement process.

• Provide guidance on best practices and resources for reimbursement inquiries from staff and faculty.

• Handle special projects and ad-hoc financial reporting as needed.

• Operations/Administrative

• Support faculty and staff onboarding/offboarding, including ordering supplies (technology, business cards, lab coats) and managing access requests.

• Maintain personnel records, including staffing information and emergency contacts.

• Facilities and Property Support

• Serve as the primary contact for daily facility issues and maintenance requests.

• Act as the access liaison for key control and MCard requests.

• Oversee ordering and management of supplies and technology, including computers, printers, workroom needs.

• Provide organizational and key point of contact support through large and small scale renovation projects and office moves.

• Responsible for annual space survey

• Assist with the preparation of the annual Continuity of Operations Plan (COOP)

Required Qualifications*

• Bachelor's degree in health administration, Business Administration, or an equivalent combination of education and experience.

• Familiarity with CONCUR/Chrome River for PCard management and reimbursement.

• Knowledge of UM accounting systems, policies, and procedures, or payroll is highly preferred.

• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

• Strong organizational skills with the ability to handle multiple tasks and deadlines.

• Ability to work independently with minimal supervision and a keen attention to detail.

• Excellent written and verbal communication skills, with the ability to convey financial information clearly to individuals at all levels of financial expertise.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

253816

Working Title

Administrative and Financial Operations Assistant

Job Title

Admin Coord/Project Coord

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Medical School

Department

MM Int Med-Hospital Medicine

Posting Begin/End Date

8/28/2024 -

Career Interest

Administration

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