IT Project Senior Manager

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Job Summary

The Project Manager will use agile project management practices to ensure that projects are defined, tracked, communicated and implemented in a consistent and effective manner, ensuring the needs of Revenue Cycle and the clinicians and patients we serve are met with the highest rate of return, value and satisfaction.

Under general direction, the Project Manager is responsible for all aspects of the development and implementation of assigned projects and provides a single point of contact for those projects:

• Takes projects from original concept through final implementation. Interfaces with all areas affected by the project including end users, computer services, and client services.

• Defines project scope and objectives.

• Develops detailed work plans, schedules, project estimates, resource plans, and status reports.

• Conducts project meetings and is responsible for project tracking and analysis.

• Ensures adherence to quality standards and reviews project deliverables.

• Manages the integration of vendor tasks and tracks and reviews vendor deliverables.

• Provides guidance to project team.

• Recommends and takes action to direct the analysis and solutions of problems.

Employees in this classification typically analyze, compare and evaluate various courses of action and have the authority to make independent decisions on matters of significance, free from immediate direction, within the scope of their responsibilities. Primary activities and decision-making authority are predominantly performed independently affecting business operations to a substantial degree.

This role also requires the individual to liaison on process and documentation analysis; to proactively plan and manage dynamics related to implementation of the institution?s many applications - clinical, revenue cycle and business. Duties would include coordinating logistics and creating and managing documentation for multiple standing committees. These responsibilities will result in efficient, standardized, appropriate process changes that will be integrated and communicated to leaders and groups.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

LEADERSHIP

• Provide functional leadership to leaders, business analysts and other staff with completing multiple, simultaneous projects.

• Make recommendations to leadership on work redesign efforts that assure an efficient and cost-effective department.

• Lead teams, committees, and special projects as assigned.

• Coach and counsel project team members for success.

PROCESS EXECUTION - OPERATIONS

• Assist in the planning, design, development, implementation, maintenance, and evaluation of business systems to support Revenue Cycle operations and patient care delivery.

• Perform analysis of department and end-user business needs. Document end-user requirements. Utilize technical, analytical, and customer service skills, knowledge of regulatory requirements, and Revenue Cycle policy and practices related to the EHR to identify options to meet end-user needs. Articulate the costs, risks, and benefits of all options presented to enable informed decision-making.

• Participate in activities with interrelated teams including project management, testing, support, training, technical, and interface teams.

• Coordinate the preparation, evaluation and response throughout all portions of requests for proposal (RFP) or requests for information (RFI) processes.

• Coordinate functional testing and implementation of IT programs and systems, including preparation of scripts and data for system testing.

• Manage tracking tools and databases as needed.

• Review the pre-initiation documentation and agree to project problem, customer needs and environment, and requirements.

• Work with the Project Sponsor and other key team members to validate project approach, goals, objectives, and deliverables.

• Update preliminary project scope document (project team members and stakeholders, milestone schedule, budget, risks, constraints, and assumptions).

• Conduct a stakeholder analysis.

• Work with sponsor and/or appropriate committee(s) to obtain project authorization.

• Research industry standards.

• Develop detailed work plans, schedules, estimates, resource plans, and status reports.

• Conduct project meetings and hold responsibility for project tracking and analysis.

• Coordinate event planning and logistics.

• Set, communicate, and continually manage project expectations with team members and other stakeholders.

• Facilitate the creation of executive, departmental, and unit operational benchmarking activities and reporting for assigned projects.

PEOPLE AND PARTNERS

• Conducts effective cross-organization communications with co-workers, teams, and business offices, ensuring proactive and appropriate dissemination of information.Communicates with customers on an on-going basis regarding status of requests.

• Work within the department, across the organization, and with clinical and senior leadership to meet organizational goals. Act as liaison to HITS and clinical stakeholders.

Required Qualifications*

• Bachelor's degree in a relevant field, e.g., Public Administration, Business Administration, Engineering, Information Technology, Health Sciences.

• Eight or more years of progressive management experience or project management experience.

• Familiarity with the primary EMR vendor Epic systems as well as the other diverse application requirements for Michigan Medicine.

• Proven experience in managing complex enterprise projects and/or operations.

• Demonstrated expertise in creating and maintaining deliverables such as project scope and plan, status reports, cost estimates, communication plan, presentations, risk management plan, milestone/deliverable charts.

• Demonstrated experience in managing issues, scope, and quality while bringing projects to successful completion within the cost and time requirements.

• Proficiency with desktop management software, including Microsoft Word, Excel, PowerPoint, Project, Visio, OneNote, and screen capture tools, e.g., Snippit, SnagIt.

• Knowledge and proficient with collaboration tools, i.e., SharePoint, Microsoft Teams.

• Strategic and conceptual analytical thinking.

• Ability to analyze financial plans and budgets.

• Demonstrated expertise in working with diverse cross-functional teams.

• Extensive knowledge of project management methodology.

• Knowledge of and competency in management processes.

• Knowledge and experience utilizing continuous process improvement methodologies, Lean or Six Sigma and HRO to improve work processes and solutions.

• Ability to plan and facilitate meetings.

• Demonstrated excellent time-management skills.

• Demonstrated strong decision-making skills.

• Demonstrated initiative, adaptability, and flexibility.

• Demonstrated effective oral and written communication, and presentation skills.

• Exceptional relationship building and interpersonal skills.

Modes of Work

Mobile/Remote - the work requirements allow for the majority or all the work to be completed offsite. On occasion, the employee may be required and must be available to work onsite if necessitated by unit leadership or their designee and/or the job requirement.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

255580

Working Title

IT Project Senior Manager

Job Title

IT Project Senior Manager

Work Location

Michigan Medicine - Ann Arbor

Ann Arbor, MI

Modes of Work

Mobile/Remote

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Exempt

Organizational Group

Exec Vp Med Affairs

Department

MM Rev Cycle (PTO)

Posting Begin/End Date

10/11/2024 - 10/25/2024

Career Interest

Information Technology

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