Job Information
The University of Texas at Arlington Administrative Assistant II in Arlington, Texas
Administrative Assistant II
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Please see Special Instructions for more details.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Posting Details
Position Information
Posting Number S05549P
Position Title Administrative Assistant II
Department Liberal Arts
Location Arlington
Job Family Administrative Support
Position Status Full-time
Work Hours Standard
Work Schedule
Monday through Friday
8:00a.m. to 5:00p.m.
Open to External and Internal
Salary Salary is commensurate based on qualifications and relevant experience up to $47,000.
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
University Information
The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
Job Summary
Perform administrative duties related to personnel, budgeting, travel, fund management, and procurement. Provide skilled administrative support to the Office Administrator, Business Operations Manager, College Business Officer, department chairs, and various CoLA centers. Provide guidance to department administrative personnel. Must stay abreast of all UTA policies and procedures and be prepared to serve as backup to other staff and train new team members when required. Requires a broad understanding of organization operations, organizational procedures, and personnel. Handles confidential and sensitive materials. Manages, prioritizes, and performs with minimum supervision.
Essential Duties and Responsibilities
Fund Management- approve designated departmental purchases, confirm fund availability, review account balances, fund transfers, and journal vouchers, resolve discrepancies, ProCard management, process travel, grant, and cost center close outs.
Reconciliation – perform monthly review and verification to ensure expenses are posted to the correct cost centers for faculty and staff salaries and general department expenses.
Travel – input travel authorizations and process travel reimbursements for faculty and students.
Purchasing – create requisitions and purchase orders for supplies and equipment and process all purchase order vouchers.
Make purchases for departments using the UTA purchase card (ProCard).
Resolves any discrepancies and communicates with employees, HR, and Payroll.
Personnel – supply complete position management support including faculty/staff contract/offer letters generation and distribution for signature; create all necessary UTShare eForms; initiate UTShare security access requests on the Department’s behalf; Process Additional Pay Requests and New Position Creation Requests.
Manage scholarship award cycle in MAV Scholarshop as directed by Department. Process departmental scholarship awards as decided by the Department Scholarship Committee. Respond to cost centers requests for any new scholarship or endowments.
Submit job postings (for recruitment), process appointments, change of status, terminations, and organizes performance evaluations.
Assign course instructors for upcoming schedule of classes as needed.
Arranges events for designated departments.
Minimum Qualifications
- Associate’s Degree with three (3) years of administrative experience or equivalent work experience.
Preferred Qualifications
Three (3) to five (5) years of experience in a large academic department.
Knowledge of the University’s academic policies and procedures.
Knowledge of PeopleSoft.
Knowledge, Skills and Abilities
Excellent communication skills (written and verbal).
Excellent critical thinking and problem-solving skills.
Ability to communicate and liaise with faculty and administrators.
Efficient and competent working knowledge of Microsoft Office.
Proficient knowledge of UTShare, MyMav, Blackboard, Mentis, Digital Measures, and other various UTA programs.
Other Requirements
Working Conditions
Special Conditions for Eligibility
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .
Posting Detail Information
Number of Vacancies 2
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (*).
*How many years of experience do you have in an administrative, secretarial or clerical role?
None/less than 2 years
3 to 4 years
5 to 6 years
7 years or more
*How many years of experience do you have working in higher education?
None/less than 1 year
2 to 3 years
4 to 5 years
6 years or more
*How many years of higher education experience in an administrative capacity?
2-3 years
4-5 years
6 or more years
None
*What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?
No skills/Basic
Intermediate
Advanced
Proficient
Documents Needed To Apply
Required Documents
Resume or CV
Cover/Interest Letter
Optional Documents
The University of Texas at Arlington
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