Administrative Assistant III, OB/GYN Bookmark this Posting Print Preview | Apply for this Job

Posting Details

Position Information

About MSM

Morehouse School of Medicine ( MSM ) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders.

We exist to:

• Improve the health and well-being of individuals and communities;

• Increase the diversity of the health professional and scientific workforce;

• Address primary health care through programs in education, research and service;

With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world.

At Morehouse School of Medicine, we’re leading the creation and advancement of health equity. You will find a fulfilling career at MSM !

Posting Number NONAC3353

Job Title Administrative Assistant III, OB/GYN

Position Title Administrative Assistant III, OB/GYN

Position Type Non-Faculty

Number of vacancies 1

Salary Commensurate with experience

Department OB/GYN

Position Summary

The Department of OB/ GYN is seeking a dynamic Administrative Assistant III to join their team. Under general supervision, the Administrative Assistant will provide professional-level administrative support of a highly responsible and confidential nature to ensure daily department operations and functions are performed in an efficient and effective manner. This position will also ensure all Faculty are appropriately credentialed; to include maintaining and updating current information on file and within the credentialing database.

Minimum Qualifications

Education:

• Minimum of two (2) years of college education or Associate’s Degree. In lieu of educational requirements, experience may be substituted on a year for year basis.

Experience:

• Minimum of three (3) years of Administrative Assistant experience.

• Must be proficient in Microsoft Office Suite.

  Preferred Qualifications

Experience:

• Administrative Assistant experience supporting Director or Senior Leaders.

  Closing Date

  Open Until Filled Yes

  Special Instructions to Applicants

  Quick Link https://careers.msm.edu/postings/20849

  EEO Statement Summary

Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

Job Duties

Description of Job Duty

• Provides general administrative support duties.

• Coordinates the administration of programs, projects, and/or processes by organizing and coordinating department operations.

• Obtain and verify credentialing documents required upon provider onboarding.

• Ensure compliance with the appropriate accrediting and regulatory agencies in relation to credentialing functions, including application management and primary source verification.

• Compile and maintain current and accurate data for all providers.

• Complete provider credentialing and re-credentialing applications.

• Monitor applications and follow up as needed.

• Maintain all providers’ copies of current state licenses, DEA certificates, malpractice coverage, and other required credentialing documents.

• Maintain knowledge of hospital-specific requirements for credentialing providers.

• Set up and maintain provider information in online credentialing databases and systems.

• Coordinate and plan special events and/activities.

• Perform word processing duties, desktop publishing and graphics and data entry.

• Assist in the preparation of departmental budgets and monitor expenditures.

• Prepare requisitions, check requests, blanket purchase orders and other financial documents for assigned accounts.

• Generate purchase and order lists and purchase supplies from local vendors as needed to fulfill departmental needs.

• Ability to communicate effectively orally and in writing.

• Must be proficient in Microsoft Office Suite (i.e. Word, PowerPoint, Excel, Outlook).

On-Boarding Operations:

• Serve as the initial point of contact for the Department of Obstetrics/ Gynecology for transactions and initiate appropriate notifications and steps as required for successful provider onboarding.

• Onboards faculty and ensures faculty has appropriate equipment, parking space, and security badges.

• Maintain progress report, review, and monitor the transition timeline while tracking the provider(s) status to ensure transition steps are completed and appropriately communicated to all operational and financial departments within the committed timeframe.

• Provide each Faculty with a detailed overview of the steps, timeline, required documents, signatures, and tasks involved in a transition.

• Ensure the required licensures are in place to operate.

• Ensure all credentialing paperwork from the Faculty has been submitted in a timely manner.

• Investigate and resolve issues affecting the transition of the faculty or the requirements of applicable departments.

• Performs other duties as assigned.

  Pre-Employment/Employment Requirements

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization

Immunization Requirements

It is MSM’s Immunization policy that all Prospective Employees are required to provide proof that they are vaccinated against COVID -19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • What is your highest level of completed education?

• High School/GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• EdD, MD, PhD, DrPH, JD

• • Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered.

(Open Ended Question)

Applicant Documents

Required Documents

• Cover Letter

• Curriculum Vitae or Resume

  Optional Documents

• Resume