JOB SUMMARY

The primary responsibility of this position is to provide leadership, coverage, training, and support for the Import Export Administrator group for Neovia sites with high volume Foreign Trade Zones (FTZ’s). Ensure facility compliance with US Custom and Border Control requirements.

JOB RESPONSIBILITIES

• Setup and initiate all Foreign Trade Zone operations; ensure compliant activation with US Customer and Border control.

• Supervise and provide assistance and leadership to Import Export Administrator team.

• Operate FTZ management system and process daily zone transactions, including the submission of E-214’s and maintenance of required recordkeeping.

• Monitor and ensure product movement in and out of the foreign trade zone are accounted for and declared properly to U.S. Customs

• Validate data within FTZ system against actual shipment documentation and inventory management system data, including verification of assist values

• Responsible in maintaining inventory accuracy within each site

• Ensure accurate and complete record keeping related to FTZ transactions

• Reconcile daily inventory balances using Integration Point system

• Assist the distribution center in managing and troubleshooting inventory discrepancies and adjustments. Declare discrepancies to U.S. Customs as required and report root causes to Foreign-Trade Zone Supervisor / Manager.

• Prepare and submit weekly 3461/7501 filings to Customs Broker

• Monitor daily shipments against weekly 3461 estimates and file a supplemental 3461 when necessary

• Manage inbound movements to the FTZ from various ports as needed

• Prepare weekly checklists for receiving team and track upcoming receipts

• Create and maintain internal reporting of compliance performance measures and cost savings

• Setup and initiate all Foreign Trade Zone operations; ensure compliant activation with US Customer and Border control.

• Supervise and provide assistance and leadership to Import Export Administrator team.

• Operate FTZ management system and process daily zone transactions, including the submission of E-214’s and maintenance of required recordkeeping.

• Monitor and ensure product movement in and out of the foreign trade zone are accounted for and declared properly to U.S. Customs

• Validate data within FTZ system against actual shipment documentation and inventory management system data, including verification of assist values

• Responsible in maintaining inventory accuracy within each site

• Ensure accurate and complete record keeping related to FTZ transactions

• Reconcile daily inventory balances using Integration Point system

• Assist the distribution center in managing and troubleshooting inventory discrepancies and adjustments. Declare discrepancies to U.S. Customs as required and report root causes to Foreign-Trade Zone Supervisor / Manager.

• Prepare and submit weekly 3461/7501 filings to Customs Broker

• Monitor daily shipments against weekly 3461 estimates and file a supplemental 3461 when necessary

• Manage inbound movements to the FTZ from various ports as needed

• Prepare weekly checklists for receiving team and track upcoming receipts

• Create and maintain internal reporting of compliance performance measures and cost savings.

• Setup and initiate all Foreign Trade Zone operations; ensure compliant activation with US Customer and Border control.

• Supervise and provide assistance and leadership to Import Export Administrator team.

• Operate FTZ management system and process daily zone transactions, including the submission of E-214’s and maintenance of required recordkeeping.

• Monitor and ensure product movement in and out of the foreign trade zone are accounted for and declared properly to U.S. Customs

• Validate data within FTZ system against actual shipment documentation and inventory management system data, including verification of assist values

• Responsible in maintaining inventory accuracy within each site

QUALIFICATIONS

• Bachelor’s Degree or AA Degree, preferably in international trade, business administration, logistics or related experience

• 7 – 12 Years of foreign trade zone experience and/or related trade compliance role

• Ability to make effective FTZ decisions and meet deadlines with no oversight

• Professional presences in front of client executives

• Strong communication and analytical skills

• Ability to work in team environment with little supervision

• Experience with Integration Point software

• Experience with Warehouse Management Systems (SAP WM, Red Prairie, and misc. client systems)

• Experience with receiving, grief, and shipping regarding international requirements

• Travel up to 50% of the time

• Bachelor’s Degree or AA Degree, preferably in international trade, business administration, logistics or related experience

• 7 – 12 Years of foreign trade zone experience and/or related trade compliance role

• Ability to make effective FTZ decisions and meet deadlines with no oversight

• Professional presences in front of client executives

• Strong communication and analytical skills

• Ability to work in team environment with little supervision

PHYSICAL REQUIREMENTS

• Work is primarily sedentary. Sits comfortably to do the work; however, there may be some walking, standing, bending, or lifting item weighing up to 15 pounds.

ADDITIONAL INFO

• Assist with the preparation of the annual FTZ board reports and annual U.S. Customs reconciliation report

• Create and update FTZ internal procedures manual

• Ensure effective communication between the Neovia Receiving team and Client

• Assist with U.S. Customs’ audits.

• Provide regular process reports in writing and in person to client and organization leadership.

• Provide expertise to Commercial during new business development discussions

• Present FTZ as a Value added service to prospective clients

• Provide leadership experiences for direct reports to aid in growth and development of team

• Ability to work in fast paced environment

• Excellent verbal and written communication skills

• Excellent analytical and problem-solving skills

• Assist with the preparation of the annual FTZ board reports and annual U.S. Customs reconciliation report

• Create and update FTZ internal procedures manual

• Ensure effective communication between the Neovia Receiving team and Client

• Assist with U.S. Customs’ audits.

• Provide regular process reports in writing and in person to client and organization leadership.

• Provide expertise to Commercial during new business development discussions

• Present FTZ as a Value added service to prospective clients

• Provide leadership experiences for direct reports to aid in growth and development of team

• Ability to work in fast paced environment

• Excellent verbal and written communication skills

• Excellent analytical and problem-solving skills

• Assist with the preparation of the annual FTZ board reports and annual U.S. Customs reconciliation report

• Create and update FTZ internal procedures manual

• Ensure effective communication between the Neovia Receiving team and Client

• Assist with U.S. Customs’ audits.

• Provide regular process reports in writing and in person to client and organization leadership.

• Provide expertise to Commercial during new business development discussions

• Present FTZ as a Value added service to prospective clients

• Provide leadership experiences for direct reports to aid in growth and development of team

• Ability to work in fast paced environment

• Excellent verbal and written communication skills

• Excellent analytical and problem-solving skills

• Assist with the preparation of the annual FTZ board reports and annual U.S. Customs reconciliation report

• Create and update FTZ internal procedures manual

• Ensure effective communication between the Neovia Receiving team and Client

• Assist with U.S. Customs’ audits.

• Provide regular process reports in writing and in person to client and organization leadership.

• Provide expertise to Commercial during new business development discussions

• Present FTZ as a Value added service to prospective clients

• Provide leadership experiences for direct reports to aid in growth and development of team

• Ability to work in fast paced environment

• Excellent verbal and written communication skills

• Excellent analytical and problem-solving skills

• Assist with the preparation of the annual FTZ board reports and annual U.S. Customs reconciliation report

• Create and update FTZ internal procedures manual

• Ensure effective communication between the Neovia Receiving team and Client

Neovia is committed to the principles of equal employment opportunity, inclusion, and respect. Neovia does not tolerate unlawful discrimination against anyone – employees, customers, business partners, or others – on the basis of race, color, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, marital status, military service, or any other status protected by the laws and regulations in the locations where we operate.