Summary The administrative Officer of Mental Health Services shares responsibility for a wide range of administrative functions relating to the behavioral healthcare delivery system. Incumbent is responsible for analyzing, evaluating, and advising Chief of Staff leadership on all business and health operational data pertinent to the delivery of healthcare services for the purpose of optimizing patient quality, customer service, efficiencies, productivity, resource utilization and information management. Responsibilities Duties: Assists service line leadership with planning and program/management analysis. Extracts data from VA's corporate data systems and/or developing database applications, surveys, or other tools to collect required information and update reports. Ensure all administrative requirements of the Service Line are met to ensure effective and efficient delivery of healthcare services. performs analysis of service operations and healthcare delivery to identify trends, irregularities, draw conclusions, and make recommendations. Participates in the development of and monitors performance metrics used in evaluating the line program management. Manages procurement and contracting for the Mental Health Service Line. Establishes and oversees procedures for the receipt, review, and follow-up on requisitions for purchases from Federal and special funds. Develops a database for monitoring biennial and pay for performance completion for physicians in the service and works to ensure performance (P4P) and market pay documents are correctly completed and submitted to human resources for processing. Work Schedule: Monday-Friday; 8:00am-4:30pm Telework: Ad Hoc telework may be available to qualified candidates. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD105990 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Requirements Conditions of Employment Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/22/2024. Applicants must meet the minimum qualifications as stated in the Group Coverage for Administrative and Management positions, GS 341 http://www.opm.gov/qualifications/index.asp Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: performing workload management, performance improvement activities, budget and fiscal activities; assisting managers in projecting staffing needs; providing advice and assistance concerning Federal and agency processes and procedures; overseeing the full range of human resources requirements; performing management and administration with varied functions and activities; preparing performance plans and appraisals; providing advice to solve complex personnel-related problems; providing budget formulation, justification, execution and resolving discrepancies with appropriate accounting office; and originating, developing, establishing, and coordinating systems to effectively and efficiently manage administrative operations. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or three (3) full years of progressively higher level graduate education leading to such a degree or a LL.M that directly relates to the duties of this position. OR, Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and relevant doctoral level education equivalent to at least the GS-9 level that totals at least 100% of the requirements. Preferred Experience: 2+ years experience in clinical/healthcare administration. You will be rated on the following Competencies for this position: Financial Management Interpersonal Effectiveness Reasoning Strategic Thinking Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. If you are unable to apply online view the following link for information regarding an Alternate Application.