Contract/Grant Manager - Emergency Management Performance Grant Manager

Augusta , Maine , United States | Full-time

Apply by: Oct. 18, 2024

Apply with Linkedin Apply

Department of Defense, Veterans and Emergency Management Job Class Code:0342

Grade: 27 - Supervisory

Salary: $61,942 - $87,464

Location: Augusta, MEOpening Date: October 4, 2024Closing Date: October 18, 2024

Do you want to help people prepare for emergencies? Do you have a passion for public service? Would you like to be an important part of a team that helps the state prepare for, respond to, and recover from natural, technological, and adversarial hazards? If yes, the Emergency Management Performance Grant (EMPG) Manager position may be the perfect fit for you.

The Emergency Management Performance Grant (EMPG) Manager coordinates a federal preparedness grant funding program that supports efforts to build and sustain core capabilities across the prevention, protection, mitigation, response and recovery mission areas of the National Preparedness Goal. The EMPG Manager provides the necessary facilitation, coordination, guidance and technical assistance to support state and local partners through the lifecycle of the grant.

This position also provides an exciting opportunity to serve the citizens of Maine by working in the State Emergency Operations Center and/or in the field after a disaster to assist with recovery needs.

State-wide travel & occasional out-of-state travel required.

This position requires reporting to the Maine Emergency Management office in Augusta, ME on Monday and Tuesday of every week, with the potential for remote work the remainder of the week (with supervisor approval).

Primary responsibilities include:

• Oversight and management of the EMPG program that includes administration of contracts associated with the grant, along with monitoring, tracking, and reporting of expenditures, in accordance with agency preparedness objectives and compliance with federal and State grant guidelines and regulations.

• Monitoring of sub-recipients through regular program reporting, annual desk reviews, and reviews systems of internal controls to ensure that federal awards are used appropriately, performance goals are achieved, and ensuring compliance with applicable laws, rules, and regulations.

• Maintenance of financial and programmatic spreadsheets/documentation across all subrecipients and oversight of eligibility determinations, application development, grant awards, quarterly reporting, reimbursement processing, and project/program closeout.

• Interpretation of program trends, results, and related data to formulate recommendations to MEMA's leadership team on programmatic, financial, and Agency preparedness focal points.

• Consultation with federal, state, county, and local agencies to provide technical assistance concerning all aspects of the Emergency Management Performance Grant.

Skills or knowledge required:

• Knowledge of Emergency Management practices and related fields.

• Knowledge of grants and accessibility of federal and state funds.

• Ability to manage multiple priorities with strong skills in problem-solving.

• Ability to communicate effectively in writing and verbally.

• Ability to work both independently and in a team environment.

• Ability to develop and analyze complex programmatic and financial information.

• Knowledge of contract administration practices and procedures.

• Knowledge of budget methods, techniques, and practices.

• Knowledge of the structure & functions of state, regional & local government.

• Knowledge of auditing standards, procedures, and practices.

• Ability to interpret program trends, results, and related data to formulate recommendations.

Minimum qualifications:

An eight-year combination of education, training, and/or progressively responsible experience in procurement support, contract/grant compliance.

Contact information:

Questions about this position should be directed to Jonathan Ross at jonathan.ross@maine.gov or 207-620-0648

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.

If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME 04330 or faxed to 207-287-2018. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

• Health Insurance Coverage – The State of Maine pays 85%-95%of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find thepremium costs for you and your family, including the percentage of dependent coverage paid by the State.

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).

• Retirement Plan – The State contributes the equivalent of 13.41% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.21% for Confidential employees.

State employees are eligible for anextensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from theOffice of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.