Director of Finance & Administration

Augusta , Maine , United States | Accounting, Business & Finance | Full-time

Apply by: June 28, 2024

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Job Class Code: EA35

Grade: 35

Salary: $86,049 - $117,270

Opening: June 7, 2024

Closing: June 28, 2024

Are you looking for advancement in your career? Would you excel as a member of a high performing senior leadership team? If you thrive in a fast-paced environment, we want you on our team!!

The Director of Finance & Administration is an executive-level position that reports directly to the Deputy Secretary of State for the Bureau of Motor Vehicles. This is a highly responsible leadership position with oversight of the Administrative Division which includes Accounting, Auditing, Contracts/Grants Management, Facilities Management, Finance and Records Management & Retention. It serves as an advisor to the Secretary of State, Maine State Archivist, Deputy Secretary of State Corporations, Elections & Commissions and Deputy Secretary of State Information Services on financial and administrative matters of the department.

Some of the highlights of the position include:

• Oversees the development and monitoring of the department budget totaling over $130 million in revenues and $66 million in expenditures.

• Responsible for preparation and submission of the department’s biennial budget, supplemental budget and work programs.

• Charged with the establishment and maintenance of fiscal procedures utilized throughout the department.

• Responsible for monitoring General Fund and Highway Fund revenues and making recommendations to the Revenue Forecasting Committee semi-annually.

• Supports the strategic plan and assists in aligning financial resources needed to accomplish goals.

• Serves as a member of the Secretary of State’s Leadership Team, addressing challenges, proposing solutions, and providing input on financial policy and other matters.

ESSENTIAL JOB FUNCTIONS:

• This position is responsible for all fiscal matters of the department.

• Has overall responsibility for the operations of the Accounting, Auditing, Contracts/Grants Management, Facilities Management, Finance and Records Management & Retention sections.

• Leads and develops a team of employees who work collaboratively supporting the goals of the department.

• Ensures equity and inclusion when making decisions and setting procedures for the division and bureau.

• Evaluates the effectiveness of financial procedures and develops improved methods of operation.

• Establishes and maintains strong relationships with senior executives to identify their needs, provide guidance and seek full range of business solutions.

• Establishes and maintains strong relationships with cross functional groups and acts as a business partner to identify needs and seek full range of business solutions.

• Develops recommendations to strategically enhance financial performance and business opportunities.

• Oversees and assists with biennial budget development, analyzing projections for budget preparation to ensure sufficient funding is requested.

• Provides timely and accurate analysis of budgets, financial trends and forecasts.

• Works with Deputies and Directors to determine fiscal impact of proposed legislation.

• Oversees and prepares fiscal notes for legislative documents.

• Reviews, negotiates, and manages contracts to ensure protection and preservation of State assets.

• Assists in facility lease negotiations.

• Works with other departments in State Government including Attorney General, Bureau of General Services, Leased Space Division, Maine Information Technology, Office of State

• Controller and Office of State Procurement Services.

• Oversees coordination of the annual audit by the State of Maine Department of Audit to ensure compliance with GAAP and applicable federal, state, and local regulatory laws and

• rules for financial and tax reporting.

• Oversees revenues and provides leadership in the development and evaluation of short and long-term strategic financial objectives.

• Attends Legislative public hearings and work sessions on budget bills.

• Assists the Secretary of State in the preparation of testimony for biennial and supplemental budgets for the Appropriations & Financial Affairs Committee, State & Local Government

• Committee, Transportation Committee and Veterans & Legal Affairs Committee.

OTHER DUTIES AND RESPONSIBILITIES:

• Performs other duties as required.

In order to be successful, you must have:

• Knowledge of modern principles and practices of public administration, accounting, finance, budgeting and procurement.

• Knowledge of business management styles/techniques with experience in managing a complex and diverse workforce.

• Knowledge of or the ability to learn statutes and regulations governing government/public sector accounting and procurement.

• Proficiency or ability to gain proficiency in software for accounting applications, such as the State of Maine - Budget & Financial Management System.

• Ability to interact effectively with senior management, the public and government officials in a variety of situations and circumstances.

• Ability to organize, direct and coordinate administrative and financial activities in a manner conducive to full performance and high morale.

• Ability to prepare and analyze complex fiscal records and reports.

• Ability to formulate and express ideas on complex subjects clearly and concisely, both orally and in writing, for a wide range of audiences.

• Proven ability to work positively in a changing environment.

• Ability to plan and supervise the activities of subordinate managers and staff in a manner that fosters excellent performance and positive morale.

• Ability to exercise initiative, imagination, and sound judgment in recommending policies and making decisions.

• Ability to foster and maintain the trust and confidence of senior management, colleagues, staff, legislators, and leaders and staff of other agencies.

• Ability to perform a wide variety of duties competently and ethically while under the pressure of deadlines.

MINIMUM QUALIFICATIONS

• Graduation from an accredited four-year college with a degree in finance, accounting, business administration or a related field.

• Minimum of ten (10) years of leadership experience.

• Minium of ten (10) years of supervisory experience managing the daily business operations of an organization.

• At least eight (8) years of experience in related financial or administrative work.

• MBA, CGFM, CPA, CIA preferred

• Experience with or ability to learn public sector, State Government budgeting including the State of Maine - Budget & Financial Management System is required.

For more information or questions, please contact:Jennifer Wilson (Jennifer.M.Wilson@maine.gov) or call (207) 624-9012.

Why join our team?

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

• Retirement Plan – The State contributes the equivalent of 18.21% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

  State employees are eligible for an extensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .

  Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.