PFML Finance and Audit Manager - Public Service Manager II - Anticipated Vacancy

Augusta , Maine , United States | Accounting, Business & Finance | Full-time

Apply by: July 14, 2024

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Department of Labor - Paid Family and Medical LeaveJob Class Code:MA32

Grade: 32 (Confidential)

Salary: $75,628 - $102,752

Location: AugustaOpening Date: June 26, 2024Closing Date: July 14, 2024

(There will be a 3% across the board general salary increase effective June 30th, 2024.)

Are you looking to be a part of a team of dedicated professionals committed to building one of the most impactful programs in recent state history?

The State of Maine is in search of a Finance and Audit Division Manager with the Maine Paid Family and Medical Leave (PFML) Program created by the Maine Legislature in 2023. The Division Manager will be a key member in one of the largest and most impactful new programs in the State with the objective of delivering a service that Mainers can easily use in their time of need.

As the lead for the Division of Finance and Audit, the Division Manager will be responsible for building a team, designing processes, and overseeing customer support and compliance functions for employers and self-elected individuals in paying their contributions to the PFML trust fund. They will oversee two separate units – one focused on contribution collections support services and one focused on financial auditing and compliance. This position will also take the lead in contract administration of the PFML technology vendor creating and maintaining the contribution collections software system. The Division Manager will assist the PFML Director in financial reporting related to the PFML trust fund as well as assisting in the budgeting of the PFML Program. As a member of the senior management team, the Division Manager will collaborate with the Claims Administration Division Manager, the Deputy Director, and the Director of the PFML program in strategic planning for the program throughout its implementation and operation.

Primary responsibilities include:

• Provides budgetary information, revenue forecasts, and analyses of Department finances in order to keep administrators informed of Department financial status and resources.

• Develops and oversees the implementation of standardized financial reporting formats and procedures and other financial systems for Department agencies in order to ensure and document compliance with applicable state and federal fiscal regulations and standards.

• Performs in-depth cost accounting and cost/benefit modeling and analyses of departmental programs and proposals in order to determine cost effectiveness and PFML fund solvency.

• Assists Director in the preparation and allotment of the biennial budget in order to ensure sufficient resources exist to meet established goals and objectives.

• Coordinates procurement documents and processes as needed to research and secure needed technology and business vendors for the PFML program.

• Provides contract administration on vendor contracts related to contributions collections.

• Develops process guides and forms for contributions collections to comply with established rule and statute.

• Supervises staff and projects to ensure deadlines are being met and resources are managed in a cost-effective manner.

• Monitors performance and examine relevant data and information to improve operations and best practices.

• Contributes to the initial and on-going program design through rulemaking, legislative updates, and internal policies and procedures.

• Serves as a member of the PFML Senior Management team in the strategic planning for the agency.

Skills or knowledge required:

• Knowledge of business and public administration principles, practices, and techniques.

• Knowledge of financial management principles, practices, and techniques.

• Knowledge of accounting and auditing principles, practices, and procedures.

• Knowledge of managerial and cost accounting theory, principles, and practices.

• Knowledge of AICPA/GAAP/GASB standards for governmental organizations.

• Knowledge of internal service fund operations.

• Knowledge of legislative and regulatory systems.

• Knowledge of overpayment and collection procedures.

• Knowledge of financial fraud investigation and fraud prevention.

• Knowledge of process improvement methodologies, techniques, and practices.

• Ability to conduct complex cost, cost/benefit, forecasting, and financial analyses and modeling.

• Ability to plan, organize, direct, and coordinate fiscal and administrative services.

• Ability to interpret and apply policies and regulations and systematize procedures.

• Ability to advise subordinates, officials, and others on financial and administrative matters.

• Ability to prepare budgets and execute work programs.

• Ability to communicate effectively.

• Ability to write clearly and effectively.

• Minimum qualifications:

A ten (10) year combination of education and/or experience in business administration, finance, accounting, auditing or similar.

Preference will be given to those applicants:

• Experience with contract management of large programs and services in excess of $1 million or more preferred but not required.

• Experience engaging and collaborating with a wide variety of stakeholders including public officials, private industry, citizens, legislators, and other interest groups.

• Knowledge of state government administrative functions in procurement, information technology, and/or human resources including an understanding of laws, rules and requirements.

• Knowledge of state government administrative functions in financial services and understanding of laws, rules and requirements.

Contact information:

Questions about this position should be directed to Luke Monahan at 207-816-0229 orluke.o.monahan@maine.gov

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.

If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME 04330 or faxed to 207-287-2018. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

• Retirement Plan – The State contributes the equivalent of 13.41% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.21% for Confidential employees.

State employees are eligible for anextensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from theOffice of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.