PART-TIME Administrative Assistant Opportunity:

• minimum of 20 hours, 3 days a week (can be flexible with schedule)

• long-term job opportunity, with potential to go full-time later based on business needs

Description:

JOB SUMMARY

Provides administrative support to Human Resources and plant management. Supports a variety of tasks, including, but not limited to, coordination of Human Resources and plant/safety functions, communications, supply ordering/replenishment, and general office administration.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

• Provide exemplary customer service as well as effective and efficient administrative support to visitors, customers, vendors, suppliers, company management and team members. Responsibilities include but are not limited to:

• Answer and direct incoming phone calls, monitor lobby, greet, and direct visitors and contractors.

• Review and ensure proper completion and filing of required non-disclosure agreements and safety instructions with visitors and provide/check for proper PPE.

• Work with data from a variety of sources and accurately prepare reports, presentations, correspondence, product manuals, various forms and tables. May also create from rough draft, handwritten notes, or general verbal instructions.

• Proofread and edit draft and final material for appropriate and consistent format, make changes to grammar, punctuation, or spelling, as needed.

• Perform independent research and prepare information for special projects, as assigned.

• Routinely order and replenish office supplies for various departments, as needed/when requested that align with budget constraints.

• Provide recommendations for changes to processes and procedures, as needed.

• Accurately and efficiently scan files, certifications, and training registers.

• Oversee the upkeep of the facility by initiating general maintenance and routine requests as needed to ensure the property is adequately maintained and meets aesthetic and cleanliness standards. Coordinate with vendors, other departments and team members as needed to complete routine and uncommon requests and needs.

• Maintain mail room, incoming mail, and needed supplies.

• Reach out to and partner with the food vendor as needed to ensure the breakroom is properly supplied with food and supplies.

• Update and maintain employee communication boards and monitors.

• Efficiently and effectively coordinate company meetings and events, including but not limited to:

• Small, medium, and large on-site and off-site events.

• Manage budget for meetings.

• Order and pick up, if needed, food and supplies for meetings.

• Arrange and organize event areas.

• Assist/organize clean up after event if needed.

• Accurately and efficiently coordinate with Human Resources Business Partner (HRBP) on preparing onboarding materials for new hires.

• Provide prompt support to the HRBP for team member requests such as, timecard and door fobs, safety boot reimbursement, uniform issues, etc. Escalate team member issues as they emerge to the HRBP.

• Maintain confidentiality in the handling of all personal and legal information related to company team members, products, and business relations.

• Promote positive team member and customer relations by supporting company's commitment to a working environment of tolerance, acceptance, and civility. Respond appropriately to inquiries, concerns, and complaints by being professional, courteous, and respectful at all times.

• Maintain regular, consistent, reliable, punctual, and predictable attendance, as required to achieve internal and external customer satisfaction.

• Actively and positively participate in problem resolution, demonstrating constructive communication, timely response, and effective resolution skills. Work effectively within team environments both within your department and across the organization.

• Cooperate and comply fully with all company policies and procedures. Actively support and follow the company Safety Program.

• Participate in company/department meetings, training activities, continuing education programs and other associated activities.

• Consistently promote and communicate company's core values through work performance and excellent customer service.

• Perform other tasks as assigned.

Skills:

Administrative support, Data entry, Microsoft office, Clerical, Outlook, Administration, Filing, human resources administrative, Scanning, Microsoft excel, onboarding

Qualifications:

• Minimum education of a high school diploma

• 2+ years of administrative office experience; or equivalent combination of education and experience.

• Professional written and oral communication

• Great proficiency in computer systems and Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)

• Previous experience working in Human Resources preferred.

• Driver’s license or ability to obtain is preferred.

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.