Job/Position DescriptionAdministrative Asst IIIThe position performs administrative and technical program assistance and support for the Child Protective Servicesand#146; Associate Commissioner, Deputy Associate Commissioner, Directors, Division Administrators and Program Specialist staff. The position has primary responsibility for answering and directing calls, greeting visitors, handling or referring inquiries from the public, and providing general information relating to Child Protective Services. Work also involves disseminating information, maintaining filing systems, assisting in the technical support of program operations, and the handling of correspondence and documents. The position handles sensitive and confidential information. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.Essential Job FunctionsPrepares, edits, types, and distributes various types of print and electronic correspondence, reports, forms, and records. Produces documents from written and dictated material. Assists in compiling, entering, and analyzing data for reports. Reviews, prioritizes, and processes incoming and outgoing agency print and electronic correspondence. Schedules agency staff travel, and processes required travel documentation. Coordinates and maintains systems for inquiries. Develops and maintains filing and record keeping systems, including electronic files and distribution lists. Coordinates meetings, produces agenda items, and distributes meeting notes. Handles inquiries by phone, providing general information or referring callers as needed. Provides support and reports to the Child Protective Services Program Support Officer. Coordinates and schedules meetings, conferences, trainings, and seminars. Handles registration, produces and distributes agenda items and materials, and records and distributes meeting notes. Performs other duties as assigned and required to maintain CPS program activities. Promotes, monitors and ensures that respect is demonstrated for cultural diversity. Attends work regularly in accordance with agency leave policy Registrations, Licensure Requirements or CertificationsnoneKnowledge Skills Abilitiesand#149;Knowledge of office practices and administrative procedures.and#149;Skill in establishing and maintaining effective working relationships.and#149;Skill in effective verbal and written communication.and#149;Skill in working in an office supporting several staff members.and#149;Skill in using a personal computer and various Microsoft software packages.and#149;Ability to interact with all levels of staff.and#149;Ability to work independently in a fast-paced environment.and#149;Ability to effectively handle multiple assignments in a dynamic environmentInitial Screening Criteriaand#149;Graduation from high school or equivalentand#149;Experience in administrative support work, general office, clerical, or secretarial. DFPS or CPS experience is preferred.Experience in computer usage such as Microsoft Office and Excel Additional InformationRequisition # 602294 https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=602294 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.