Office Management: Coordinates with the Director to oversee the daily administrative operations of the Department of Physics central office. Ensures office supplies and meeting rooms are fully stocked and prepared for meetings. Monitor copier room and department mail room to keep supplies fully stocked and equipment in working order. Submit tech tickets as needed for copiers. Support events manager as needed for small events or meetings held in the central department office.Student Worker Management: Oversees the hiring process for student workers, including job postings, interviewing, and on-boarding with the HR team. Manages the scheduling, time sheets, and performance evaluation of student workers. Works with the Director to address any issues related to student worker performance or attendance. Provides necessary training and ensures compliance with university policies. Maintains accurate records of student worker hours and coordinate with payroll for timely payment.Faculty Operations: Assists the Director with Faculty Annual Reports. Supports HR team in annual promotion and comprehensive review processes as needed. Serve as the department contact for Quest to assist faculty in requesting exam printing and receiving exams in the department office. Assist faculty in shipping materials out of the office. This includes monitoring for hazardous materials and working with EHS to ship those items safely.Website and Communication: Make requested updates to the website for the Physics Department. Monitor shared mailboxes that faculty, staff, and students use to request updates to websites. Manage membership to department list serves. Send out regular notices to department list serves for upcoming events. Send out announcements as needed.Mail Room: Receive incoming packages and record in package log. Keep package log updated daily. Assist faculty, staff, and students with any outgoing shipments using e-ship global or other approved University shipping services. Work with EHS as needed for shipments that need safety data sheets (SDS).Room Reservations: Manage room reservations for small number of department-owned conference rooms in the Physics, Math, and Astronomy (PMA) building. Using the Universitys enterprise software for room reservations manage all requests and ensure alternatives are proposed for any rejected reservation.Records Management: Serve as the Records Management Contact for the department. Stay current on applicable training for records management at The University of Texas at Austin. Serve as the Docusign Unit Contact (DUC) for Physics. Serve as the physics DPUSER manager in DEFINE.