Facilitate logistics of event production and program meetings including scheduling, set-up and strike of events, preparing meeting materials (presentation decks, agendas, supporting documents, budgets, etc.), communications, arrangements, minutes and other forms of meeting documentation.Maintaining event files, historical reference materials (past event photos, final budgets), notebooks and additional logistical details (event safety, load-in and strike) for process review and refinement.Provide on-site verification of timely execution of production schedule details, safety (Fire, Medical, Security) and load-in activities that require coordination with multiple work groups including campus service providers, accounting and external vendors, in production preparations and adherence to safety protocols.Establish and maintain effective working relationships and avenues of communication with office colleagues, university services personnel, external vendors, student organizations, college, school and unit representatives and others associated with the office.Provide day-to-day logistical planning and coordination of general production duties for university events including maintaining production schedules, budget updates, PO tracking, final invoice reconciliation, space reservations, parking and transportation requests, permit requests, and work orders, ordering event supplies, organizing inventory, distribution and storage of event materials, and participating in the evaluation of ongoing events.Provide coordination of assigned event elements (design support, research of welcome gifts/specialty items/swag) and general office support as assigned.Other duties as assigned.