Description We are offering a role for an Executive Assistant in a Venture Capital Firm located in Austin, Texas. This position requires providing support to three partners and ensuring smooth office operations. The role demands strong organizational and planning skills, with a focus on tasks such as greeting guests, stocking office supplies, planning events, and managing expenses.

Responsibilities:

• Provide administrative support to three partners, ensuring their schedules are well-managed and organized

• Greet and accommodate guests, providing exemplary customer service

• Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing orders for supplies, and verifying receipt of supplies

• Plan and coordinate office events, including meetings, celebrations, and team-building activities

• Manage and process expenses using appropriate software, ensuring all expenses are correctly recorded and submitted in a timely manner

• Utilize Microsoft Office Suites and CRM software to manage and organize office tasks

• Handle office correspondence, ensuring all incoming and outgoing communications are managed effectively

• Maintain and manage office documentation, keeping records organized and easily accessible

• Assist in managing the company's calendar, scheduling appointments and meetings as necessary

• Adhere to office policies and procedures, contributing to the overall efficient operation of the office Requirements • Proven experience as an executive assistant or other relevant administrative support role

• In-depth understanding of the entire MS Office suite, particularly MS Excel and MS Outlook

• Proficiency in using CRM software and Concur for expense reporting

• Familiarity with 'About Time' for time tracking and project management

• Exceptional calendar management skills, with a knack for scheduling meetings and appointments

• Ability to handle and prioritize multiple tasks simultaneously in a fast-paced environment

• Strong organizational and communication skills for managing correspondence and documentation

• Experience in working with C-Suite executives and understanding their requirements

• High level of discretion and confidentiality

• Strong problem-solving skills with a proactive approach to finding solutions

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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