*Primary Location: 201 E 14th St, Austin, TX 78701 *Full-time position, 40 hours per week, Mon-Fri 8am-5pm *Hiring Rate: $48,244 - $76,028 annually *Salary Plan: B-19 *Job Class (Code): Staff Services Officer III (1552) *Job Posting: September 23, 2024 - Until Closed

[**[Organizational Overview: The State Preservation Board (SPB) was established for the purpose of preserving, maintaining, and restoring the State Capitol and the 1857 General Land Office, which houses the Capitol Visitors Center. Since that time, Agency operations have expanded to include care of the Governor's Mansion, operating the Bullock Texas State History Museum, Texas State Cemetery, Capitol Mall and three Capitol Complex state office buildings. We provide educational programs centered on Texas history, government and culture. These services benefit the citizens of Texas and its visitors. [For more information about the State Preservation Board visit]{#_Hlk142556385} [https://tspb.texas.gov/.

[**[Benefits: [Medical, dental, vision and other insurances, a defined benefit pension and 401K retirement plans, [parental leave, flexible spending and dependent care accounts options, free parking and free Museum Membership. For more information about State of Texas Employee benefits visit the [[Employees Retirement System [website[.

**[Position Summary The Administrative Specialist performs complex staff services work for the SPB Facilities Division. This position works under the general supervision of the Deputy Executive Director and Facilities Manager with moderate latitude for independent judgement. The Administrative Specialist provides administrative and technical assistance to the Facilities team. Manages calendars and coordination of meetings, appointments, events, activities, travel and other logistics to avoid schedule conflicts.

Essential Job Duties: For purposes of this agency's job descriptions, "essential job duties" are defined as assigned tasks that are critical or fundamental to the position and not marginal. If an individual is qualified to perform the essential job duties, the individual must be able to perform the essential job duties with or without reasonable accommodation. *]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}](http://www.ers.texas.gov)]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}]{calibri",sans-serif"=""}]{#_Hlk142559070}](https://tspb.texas.gov/)]{calibri",sans-serif"=""}]{#_Hlk139961233}*

Plans and coordinates special assignments and Facilities Division programs, including several staff service functions such as personnel administration, purchasing and building and property/asset management.

- - - Manages calendars and coordination of meetings, appointments, events, activities, travel and other logistics for the Facilities Division. - Handles confidential and sensitive information and may correspond with executives at other state agencies, members of the state Legislature, or other high-level contacts.

Drafts, reviews, and edits agency correspondence, documentation and publications. Coordinates routing, and publication of internal and external reports.

Develops and revises administrative policies, procedures, standards, and methods, and provides guidance and interpretation on policies and procedures. Assists with analyzing internal processes and recommends procedural or policy changes to improve processes.

Requisitions and orders good and services in accordance purchasing policies and laws. Prepares and reviews purchase orders for Facilities Division or others as requested.

Coordinates Facilities Division travel and procurement cards, books travel and files expense reports. Manages travel itineraries, coordinates travel, and completes travel requests for staff.