Overview

The Walsh Group is currently seeking an Office Coordinator for the Transportation Division in Austin, TX.

The Office Coordinator will be responsible for administrative support for a large or mega project or program including such functions as HR/EEO activities, pursuits/bid completion, payroll, reception, and facillities.

As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers.

There are many compelling reasons why exceptional people should consider a career with our company:

• Challenging, complex work

• Creative and innovative problem-solving environment

• Supportive, communicative managers who reward hard work

• Opportunities for growth, training, and development

• Flexibility in career path & progression

• Opportunities to work and live all over the United States

Responsibilities

• Coordinates calendar and schedule of the Executive and staff ensuring no scheduling conflicts.

• Prepares and submits expense reports on behalf of the traveler.

• Performs daily duties of the office including ordering supplies and coordination of mail operations and expenses.

• Coordinates various meetings and assists in the preparation of presentations.

• Assists office staff in the preparation of written correspondence for internal and external communication purposes. Creates office communication materials, such as staff directories, sign-in sheets

• May perform general HR duties for the office or act as a liaison for HR-related activities. These duties may include onboarding, PTO record-keeping, eForm processing, drug testing, etc. May act as Ethics and Compliance Officer.

• May be responsible for various other administrative activities

• Performs general duties around Marketing, Pursuits and Community Outreach. These duties may include proofing RFPs/RFI/RFQs, updating bid calendar, assisting in the coordination of pre-bid conferences, performing internet research on possible clients and facilitating community outreach activities for the office.

• Coordinates files, documents and contracts. Includes processing, maintenance and storage in repositories such as databases, SharePoint, or off-site storage.

Qualifications

• High School degree required. Associates degree or some administrative training is a plus.

• At least 2 years of relevant experience supporting a large office is needed.

• Ability to work in a fast paced environment often with interruptions

• Ability to thrive in a dynamic and energetic environment

• Ability to work with and speak to all level of employees from entry-level to C-Suite Executives

• Solid communication skills, both verbal and written

• Ability to take direction and prioritize responsibilities from executive leaders

• Proficient with MS Office Programs, Concur or other travel scheduling software

• Able to work in an office environment

The Walsh Group offers competitive wages and benefits, including:

• Medical, Dental & Vision Insurance

• Generous Vacation Time & Paid US Holidays

• Company 401(k) Matching Contributions

• Flexible Spending Accounts (FSA)

• Employee Assistance Program (EAP)

• Commuter Benefits Program

• Maternity Leave Policy

• Short and Long-Term Disability Insurance

• Term Life and AD&D Insurance

If hired by The Walsh Group, you must be in compliance with your employment location’s COVID-19 related requirements, if any.

The Walsh Group, Ltd. Is committed to providing equal opportunity to qualified applicants with disabilities to compete for jobs. To request a reasonable accommodation in completing this application, please contact the Human Resources Department at 312-563-5905 or hr@walshgroup.com .

Equal Opportunity Employer, Disability / Veteran

Job Locations US-TX-Austin

Requisition ID 2024-13543

Position Type Experienced - Full-Time

Category Human Resources

Division Transportation