Actively manage conference room calendars as necessary ensuring set-up, clean-up and AV needs are managed by requesters. Assist with routine scheduling, as needed including doodle poll/availability compilation. Assist in the coordination of candidate visits and interview scheduling, as needed. Coordinate special projects, conferences, receptions, and events for the Deans office under the direction of the Deans office staff.Coordinate travel arrangements for supported team members, including processing reimbursements. Develop itineraries, handle arrangements with drivers or cars, provide detailed driving directions with maps, reserve meeting facilities, hotel arrangements, and other necessary arrangements.Provide administrative support to the Deans office executives when asked and serve as first point of back up for all EA staff on the 5th floor (as needed and for absence and vacation) which includes: composing and preparing correspondence, reports, meeting agendas, materials and notices, and assisting with follow-up materials as requested.Provide administrative support to the Deans Office executives and staff with UT Finance requests (including processing OOEFs, RTAs, vendor payments and reimbursements).Maintain copies of documents for office files.Monitor/Order supply levels and collect supply requests for both office supplies and kitchen/beverage supplies. Interact with vendors and vendors representatives. Collect and disperse departmental mail.Assist with calendaring and scheduling of items, as needed. Answer main DMS 5-5000 line and direct calls appropriately; serve as an information source for the building, Deans office and internal functions.Serve as first point of contact for visitors in the Dean's Office. Make arrangements for official guests and receive and greet visitors. Manage the flow of traffic through the Deans office and 5th floor conference rooms. Maintain kitchen, kitchen supplies and prepare coffee service for morning meetings and throughout day, including end of day clean up.Assist with special projects, as assigned.Other related duties as assigned.