The Johns Hopkins Department of Psychiatry and Behavioral Sciences is seeking an experienced Grants and Contracts Analyst to be responsible for various pre and post-awards and administrative activities.

The Grants and Contracts Analyst will work within a team but independently the majority of the time, with support from the Sr. Clinical Research Program Manager and/or other department/division staff. General proficiency with grant/contract preparation and management is expected. Will interact with internal and external research/administrative professionals. This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including subaward agreements. These grants, contracts, and awards may involve detailed budgets, sub-awards, pharmaceutical company clinical trials, and private sponsors.

Duties and Responsibilities

Pre-Award

Coordinate submission of grant proposals to include new applications, resubmissions, continuing projects, and Just-In-Time submissions using electronic (Fibi, grants.gov) and paper formats for final review and approval by the Psychiatry Administration. Prepare and assist in the development of the budget and budget justification. Use appropriate cost rates such as indirect and benefit rates. Ensure compliance with all relevant University and/or agency regulations and restrictions. Assure regulatory compliance by faculty, fellows, and staff related to HIPPA, Joint Commission, etc., and other training modules. Track proposals and other sponsored research documentation through the signature/approval processes to ensure deadlines are met. Advise faculty and staff on changes in sponsored research policies. Serve as a liaison between research administration, faculty, development office, and funding agencies.

Post-Award

Advise faculty and staff on changes in sponsored research policies (Cost Principles Regulation OMB Circular A21 and Uniformed Administration Requirement OMB Circular A-110). Verify compliance with the sponsoring organization’s guidelines, as well as with relevant University policies and procedures. Distribute/reallocate budgets making necessary changes to the original budget. Prepare, submit, and track all subcontract documentation. Reconcile monthly statements for assigned accounts according to sponsoring organization stipulations and University guidelines. Using SAP and Excel, prepare financial reports and analysis when requested (e.g.: prepare detailed budget summaries on a monthly basis to review accounts, etc.). Meet with faculty and Sr. Clinical Research Program Manager regularly regarding the status of grants/accounts to project spending plans and forecast financial outcomes and communicates to the appropriate faculty or staff member. Work with sponsored projects to ensure that all financial reporting and billing are accurate and submitted to funding agencies in a timely fashion.

Administrative

Provide support for on-line payments, setup of independent contractors, purchasing, and other tasks as deemed necessary to the success of the program. Manage and reconcile non-sponsored accounts. Will gain knowledge on how to prepare and process payroll documents needed to implement personnel transactions. May initiate and track the credentialing process for fellows, trainees, and students. Maintain professional confidentiality in regard to employee issues, payroll concerns, etc. Prepare electronic forms such as payroll, journal vouchers, check deposits, check requests, and purchase orders. May process weekly timesheets via CAT2.

Special Knowledge, Skills, and Abilities

• Ability to make independent judgments and to act on decisions daily.

• Ability to interact with faculty and staff on research teams, in clinical programs, and with educational outreach initiatives to strategize about their communication needs.

• Attention to detail is a must. Good proofreading skills.

• Excellent oral communication skills to deal effectively within and outside the department.

• Excellent written communication skills in a variety of forms, including print material, website content, speeches, and publicity materials.

• Skilled in computer programs such as Microsoft Word, Outlook, PowerPoint, Excel, and Publisher.

• Knowledge of accounting and budgeting theory and practices required. Ability to interpret financial reports.

• Enthusiasm and willingness to learn about the work of the department as well to acquire new technical skills as needed.

• Excellent organizational skills to work effectively in an environment that requires balancing multiple assignments.

• Ability to interact effectively with individuals at all levels and from diverse cultures.

• Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD, and NASA.

Physical Requirements

• Able to sit in a normal seated position for extended periods.

• Able to reach by extending hand(s) or arm(s) in any direction.

• Finger dexterity required, able to manipulate objects with fingers rather than the entire hand(s) or arm(s), e.g., use of computer keyboard.

• Communication skills using the spoken word.

• Ability to see within normal parameters.

• Ability to hear within normal range.

• Ability to move about.

Supervisory responsibility (indicate the number and type of persons supervised by the incumbent): None

Budget authority (indicate the dollar amount of budget managed and type/level of authority): N/A

Minimum Qualifications

• Bachelor's Degree

• Two years of administrative/budgeting experience.

• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Classified Title: Grants & Contracts Analyst

Role/Level/Range: ATP/03/PC

Starting Salary Range: $53,800,00 - $94,400.00/Annually ($70,000.00 Targeted; Commensurate with experience)

Employee group: Full Time

Schedule: Monday thru Friday/ 37.5

Exempt Status: Exempt

Location: Remote

Department name: SOM Psychiatry Bayview Behavioral Pharmacology Research Unit

Personnel area: School of Medicine

Equal Opportunity Employer:

Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.