COASTAL RESOURCES PROGRAM SPECIALIST 1-3

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COASTAL RESOURCES PROGRAM SPECIALIST 1-3

Salary

$3,624.40 - $5,724.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

CPRA- 200003

Department

GOV-Coastal Protection and Restoration Authority

Opening Date

09/16/2024

Closing Date

9/30/2024 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

Position: Coastal Resources Program Specialist 1 – 3 (Administrative)

Agency: Coastal Protection and Restoration Authority (CPRA (https://coastal.la.gov/) )

Division: Project Management/Baton Rouge

Office Location: 150 Terrace Avenue, Baton Rouge, LA 70802

Responsibilities:

• Serves as the confidential personal assistant to the Project Management Division Chief

• Corresponds on behalf of the Project Management Division Chief via phone, email, and in-person visitors

• Maintains Outlook Calendar on behalf of the Project Management Division Chief

• Drafts and prepares letters, and memos accurately and in compliance with appropriate guidance/directives

• Maintains the Division’s files

• Conducts reviews and makes determinations regarding archiving records

• Orders administrative supplies as needed

• Prepares materials and participates in meetings and conferences with the Project Management Division Chief and other staff

• Conducts reviews of administrative operations and procedures and recommends revisions as needed

• Reviews Travel Authorization and Travel Expense forms from staff to ensure completeness, verify charge codes, and submits reimbursement requests

• Serves as the timekeeper by reviewing and ensuring accuracy of payroll entries for all employees in the Project Management Division

• Coordinates with HR and the appropriate manager/supervisor to prepare and ensure all HR paperwork is accurate

• Collects and compiles budget data for special reports as directed by Chief or higher-level official

• Collaborates with the department accounting/budget staff to resolve discrepancies

• May assist in preparing or coordinating the preparation of fiscal notes, financial reports, or other financial documents

  Required Skills:

• High-level of proficiency with Microsoft Office Suite: Outlook (particularly for scheduling), Word, Excel, and PowerPoint

• Strong communication skills (written and verbal)

• Detail-oriented

• Organized

• Self-motivated

• Ability to grasp and learn new concepts quickly

• Ability to prioritize work

• Ability to multi-task

  Preferred Skills:

• Project management administration

• Invoice review

• LaGov reporting and/or LaGov Timekeeping

  An ideal candidate will possess the following core competencies:

• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

• Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

• Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

  Preferred Competencies:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

  As part of a career progression group, vacancies may be filled from this recruitment as a Coastal Resources Program Specialist 1, 2, or 3 depending on the level of experience. The maximum salary for CRPS 3 is $78,624 annually.

  Below are thebi-weekly minimum hire rates established for this position in accordance with CPRA’s Special Entrance Rate Policy:

  Coastal Resources Program Specialist 1 $1,672.80 Coastal Resources Program Specialist 2 $1,789.60 Coastal Resources Program Specialist 3 $1,915.20

  To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

  Official transcripts will be required upon hire.

  Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

  Louisiana is a State as Model Employer for individuals with disabilities.

  If you have any questions, you may contact:

  Rachel Dunbar, Human Resources Supervisor

  P.O. Box 44027

  Baton Rouge, LA 70804

CPRA.HumanResources@la.gov

Minimum Qualifications

MINIMUM QUALIFICATIONS:

A baccalaureate degree.

NOTE:

Any college hours or degree must be from an accredited college or university.

Job Concepts

FUNCTION OF WORK:

To provide assistance to higher level staff in a major environmental program in implementing a wide range of administrative functions within a division with an operating budget of approximately $30 to $55 million, and/or to serve as the contract manager for a very large/very complex project or feasibility study to create, restore, enhance, protect, and preserve the state's coastal wetlands, marshes, flood plains, and other natural resources vital to the state's economy and/or the safety of its citizens (private, public, institutional, industrial, and governmental).

LEVEL OF WORK:

Entry.

SUPERVISION RECEIVED:

Usually direct from a Coastal Resources Program Supervisor, but may receive supervision from higher-level personnel.

SUPERVISION EXERCISED:

None.

LOCATION OF WORK:

Coastal Protection and Restoration Authority. Other locations may be approved by SCS.

JOB DISTINCTIONS:

Differs from a Coastal Resource Program Specialist 2 by the absence of assignment to programs or projects of a larger and/or more complex scope.

Examples of Work

Assists higher level staff in planning, developing, managing, and implementing purchase orders, services, contracts, and/or construction contracts for moderately complex programs and projects.

Assists higher level staff in developing contract and/or bid proposals and required paperwork for review prior to departmental approval process, and assists in the management and monitoring of such contracts.

Assists in securing professional services for projects or programs, including support services (e.g., warehouse space, office space, helicopter services, etc.) Prepares necessary scope of services, budgets for work products, defines deliverables, defines proper contractor expertise, and required forms for processing through departmental approval process.

Assists higher level staff in preparing paperwork for routine division purchases; reviewing invoices for payment; logging items into the ISIS computer system; receiving purchases, supervising storage in the division's central supply area, and disbursing supplies as needed; assisting with the division's annual inventory and locating missing equipment; and assisting in the purchase and maintenance operations of the division's vehicular and boat fleet.

Assists in development of cost share agreements in cooperation with federal agencies for funding of projects, programs, and studies and assists in coordinating changes to cost share agreements.

Assists in the preparation of comprehensive requested and required reports on contractual, grant, purchasing, vehicle and boat fleet, fiscal matters, and others as required.

May require some in-state travel.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

• 1= I have no experience and/or am uncomfortable communicating effectively

• 2= I have limited experience or require assistance to communicate effectively

• 3= I can communicate effectively

• 4= I can communicate effectively and help others improve their communication

  02

  CE: Explain your rating by providing specific and relevant examples in the box below.

  03

  MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

• 1= I have no experience and/or am uncomfortable making accurate judgments

• 2= I have limited experience or require assistance to make accurate judgments

• 3= I can make accurate judgments

• 4= I can make accurate judgments and help others improve their ability to make accurate judgments

  04

  MAJ: Explain your rating by providing specific and relevant examples in the box below.

  05

  TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

• 1= I have no experience and/or am uncomfortable thinking critically

• 2= I have limited experience or require assistance to think critically

• 3= I can think critically

• 4= I can think critically and help others improve their ability to think critically

  06

  TCr: Explain your rating by providing specific and relevant examples in the box below.

  Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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