Overview

The Executive Assistant reports to the Executive(s) and relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities.

Responsibilities

• Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.

• Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel.

• Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations.

• Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.

• Prepares and files routine and advanced correspondence including letters, memoranda, and reports.

• May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office.

• Reviews and distributes daily mail correspondence to appropriate personnel.

• Orders office supplies and maintains inventory.

• Maintains up-to-date departmental manuals and files.

• May assist with compiling and developing the annual budget.

• Responsible for confidential and time sensitive material.

• Relies on experience and judgment to plan and accomplish goals.

Qualifications

Education, Knowledge, Skills and Abilities Required:

• GED or equivalent.

• Minimum of 10 years' experience is a related field.

• Minimum of 2 years working for top level Executive(s).

• Bachelor's degree may be substituted for some of the required experience.

• Excellent written and verbal communication skills.

• Proficient computer skills including but not limited to Microsoft Office and Google Suite platforms.

• Exceptional oral and written communication skills.

• Strong problem solving skills.

• Strong organizational skills with attention to detail.

• Ability to prioritize and work independently on a variety of tasks.

• Must possess the ability to take initiative and handle stressful situations.

Education, Knowledge, Skills and Abilities Preferred:

• Associate's or Bachelor's degree.

Job ID 2024-151938

Department CC Nursing Administration

Site HMH Carrier Clinic Inc

Job Location US-NJ-Belle Mead

Position Type Full Time with Benefits

Standard Hours Per Week 40

Shift Day

Shift Hours Monday -Friday

Weekend Work No Weekends Required

On Call Work No On-Call Required

Holiday Work No Holidays Required