Description

We are seeking an Accounts Payable Administrator to join our team located in Bergen County, New Jersey. The role involves managing the accounts payable process, ensuring accuracy and compliance, and maintaining positive relationships with vendors. This role is pivotal in maintaining the smooth operation of our financial processes.

Responsibilities:

• Conduct 3-way invoice matching (invoice, purchase order, and receiving report) to ensure accurate payments and resolve any discrepancies before processing.

• Enter vendor invoices into the Epicor system for payment, ensuring correct coding to the general ledger and adherence to company policies.

• Manage the billing process from sales orders, ensuring all invoices are generated and sent to customers in a timely and accurate manner.

• Prepare and process regular check runs, including ACH payments and wire transfers, ensuring all payments are made according to payment terms.

• Communicate with vendors regarding invoice discrepancies, payment inquiries, and account status. Maintain positive vendor relationships through timely and effective communication.

• Reconcile vendor statements and resolve any outstanding issues related to payments or credits. Perform monthly reconciliations of accounts payable to ensure accuracy of financial reporting.

• Process and review employee expense reports, ensuring compliance with company travel and expense policies.

• Generate and review accounts payable reports for senior management, including aging reports and payment analysis.

• Ensure adherence to internal controls and compliance with financial regulations and company policies.

• Maintain and update vendor records in the Epicor system, ensuring data accuracy and integrity.

Requirements • Must have at least 3 years of work experience as an Accounts Payable Administrator or in a similar role.

• Proficiency in using Microsoft Excel is necessary.

• Experience with Epicor software is preferred.

• Must have skills in Account Reconciliation and Accounts Payable (AP).

• Familiarity with Check Runs and Coding Invoices is required.

• Must have strong data entry skills.

• Experience in Invoice Processing is essential.

• Excellent communication and interpersonal skills are required.

• Must have strong organizational and multitasking abilities.

• Attention to detail and problem-solving skills are necessary.

• A bachelor's degree in Finance, Accounting, or a related field is preferred.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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