Job Description

A Culinary Administrative Assistant provides essential administrative support to a culinary team, ensuring smooth operations and efficient management of tasks. This role involves a combination of clerical duties, organizational skills, a high degree of customer service with customers, employees, vendors and the large community. The Culinary Administrative Assistant will report to the General Manager.

* *_This is a work from home “remote” position_**

Must reside in the state of AK

Responsibilities

• Point of contact between customers, vendors, and assigned department staff and managers to fulfill orders, place orders, answer customer inquiries and distribute relevant information

• Manage calendars and schedule appointments for the culinary team.

• Handle incoming calls and emails, providing timely responses.

• Prepare and maintain various documents, such as reports, memos, and invoices.

• Assist with budgeting and expense tracking.

• Coordinate travel arrangements for the culinary team.

• Maintain accurate records of food and equipment inventory.

• Place orders with suppliers as needed.

• Monitor stock levels and identify potential shortages.

• Assist with planning and organizing culinary events, including catering and special functions.

• Coordinate with vendors and suppliers to ensure smooth event execution.

• Respond to customer inquiries and resolve issues in a professional and timely manner.

• Maintain a clean and organized workspace.

• Strong communication skills, in both written and verbal forms.

• Strong team player and interpersonal skills

• This position is responsible for some supervision of staff.

• Other duties that are pertinent to the department or unit’s success also may be assigned.

Qualifications

Minimum Requirements

• High school diploma or equivalent.

• NSLP knowledge provided during training period

• Strong organizational and time management skills.

• Excellent communication and interpersonal skills.

• Attention to detail and accuracy.

• Some related experience with billing and accounting.

• The ability to meet deadlines and work in a fast-paced environment.

• Must have intermediate proficiency in MS Office Suite Word, Excel, PowerPoint and Outlook.

• Must possess excellent cash handling skills and organizational skills

• The ability to work rotating shifts, weekends, callouts, etc.

• Contract requires employees to speak, understand, read and write English.

Preferred Requirements

• One (1) year experience with accounting practices.

• Basic understanding of culinary operations.

• Previous experience in an administrative role

Skills and Abilities

• Ability to work independently and as part of a team.

Flexibility and adaptability to changing priorities.

• Problem-solving and decision-making skills.

• Ability to handle multiple tasks simultaneously.

• Working Conditions and Physical Requirements

Weather: Indoors, environmentally controlled.

Noise level: The noise level in the work environment is usually mild

Description of environment: This office environment is located on a K-12 School setting.

Physical requirements: Frequently required to stand, walk, use hands/fingers to handle or feel, stoop, kneel, talk/hear, see, taste/smell, and carry weight/lift. Infrequently required to sit, crouch or crawl. Must frequently lift and/or move up to 35lbs.

Competencies

NMS Core Values

Safety guides our behavior.

Honesty and integrity govern our activities.

Commitments made will be fulfilled.

All individuals are treated with dignity and respect.

The environment will be protected and sustained.

Equal Opportunity Employer NANA Regional Corporation, Inc. and its subsidiaries are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender (including pregnancy, gender-identity and sexual orientation), age, disability, genetic information, veteran protected status or any other characteristic protected by applicable law. NANA grants employment preference to shareholder of NANA, their spouses and descendants to the extent allowed by law.

Accommodation Requests for Job Seekers with a Disability. If you are a job seeker with a disability and require accessibility assistance or an accommodation for any part of the employment process, contact us at recruiting@nana.com or 1-800-478-2000.

Default: Location : Location US-AK-Bethel

Job ID 2024-13634

Work Type Remote WFH

Work Location Bethel

NMS is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, veteran protected status or any other characteristic protected by applicable law.