Job Family :

Administrative Services (Digital)

Travel Required :

None

Clearance Required :

Ability to Obtain Public Trust

What You Will Do :

We are currently searching for Staff Assistant to provide support services to satisfy the overall operational objectives of the National Institute on Minority Health and Health Disparities (NIMHD). The primary objective is to provide services and deliverables through performance of support services. This is a full-time, on-site opportunity in Bethesda, MD.

• Attend meetings and confers with staff and officials from NIMHD, NIH and/or other Federal agencies to provide coordination and consistency for policy and program recommendations and guidelines.

• Plan and develop, maintain, and monitor integrated reporting systems for assigned programs and communicates information to management for the effective evaluation of program operations and performance.

• Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, leave authorizations, training requests, individual/mass mailings, correspondence, reports, and various forms. 3

• Coordinate meetings, workshops, and courses for staff; schedule conference rooms. 4

• Collaborate with Division Director, Division Staff, and Administrative Officer on a variety of Actions. Is the primary Point of Contact between the Division Staff and the Division Director and Administrative Officer. 5

• Maintain SOPs, guidance documents or instructions associated with the programs and systems used in the organization.

• Provide administrative, procedural, and informational resource support; work with staff to coordinate program workflow.

• Provide technical support to program staff by collecting, confirming, evaluating, summarizing, and reporting a wide variety of data used to formulate and perform scientific research Communicates information to management for the effective evaluation of pro-gram operations and performance.

• Establish and maintain a fiscal year calendar; update shared calendars and databases; coordinate filing of office-wide reports and other activities including performance management documents, awards, committee memberships, etc.

• Produce a wide range of documents; address a variety of office needs which may include word processing, information management, report preparation, publications, information gathering, communication, etc.; prepare and route personnel packages for onboarding, transfer, promotions, terminations, including processing of credentialing packages.

• Act as focal point and primary initial contact for matters concerning the Office; design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.

• Ensure proper implementation of federal personal property management, as defined by federal laws, regulations, and HHS and NIH Property Management Policies.

• Prepare and track requests and justifications for the purchase of materials, supplies, and office equipment; follow up on purchase and procurement requests; review receiving documentation and reconcile all receiving problems; maintain records and spreadsheets of all requests.

• Develop recommendations and policies and prepares and issues procedures and guidelines for implementation of program or administrative policies, delegations, and requirements and is responsible for the coordination, preparation, and analysis of a wide variety of reports.

• Work with Program Officials on the planning of meetings, workshops, conferences, and with the drafting of Funding Opportunity Announcements FOA and other reports Pre-pares information for and attends advisory review committee panel meetings and responds to issues and concerns about specific applications proposals pertaining to assigned program area.

What You Will Need :

• Bachelor’s Degree : Associates degree plus TWO years of additional experience OR High School Diploma plus FOUR years of additional experience in lieu of Bachelor's Degree

• At least FIVE (5) years of NIH related experience

What Would Be Nice To Have :

• Ten (10) years of total experience desired.

• Knowledge of NIH procurement, purchasing and administrative systems.

• Project management, website content management.

• Meeting minutes/summary reports.

• Meeting coordination, travel planning.

• Data analysis.

• Calendaring & Scheduling.

• MS Office, including SharePoint

• Concur, ITAS

• WebEx, Zoom, MS Teams

The annual salary range for this position is $75,800.00-$113,600.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Parental Leave

• 401(k) Retirement Plan

• Group Term Life and Travel Assistance

• Voluntary Life and AD&D Insurance

• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts

• Transit and Parking Commuter Benefits

• Short-Term & Long-Term Disability

• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Care.com annual membership

• Employee Assistance Program

• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)

• Position may be eligible for a discretionary variable incentive bonus

About Guidehouse

Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.