Location: Binghamton, NY Category: Professional Posted On: Wed Aug 28 2024 Job Description:

Budget Title: Senior Staff Assistant (SL-3)

Salary: $55,151 + (depending on experience)

The Department of Biological Sciences is seeking a full-time professional staff member to serve as the Assistant to the Chair. The Assistant to the Chair provides support for a wide variety of administrative and budgetary matters related to the daily functioning of the department, including: coordination of fiscal operations for the department, course building and curriculum planning, building administration for space occupied by the department, scheduling and record keeping, and supervision of office staff.

Duties and responsibilities include:

• Management of all fiscal operations in collaboration with the chair, including providing budget reports, monitoring all deposits and expenses, and making budgetary projections

• In collaboration with faculty and staff, auditing and approving laboratory and lab manual fees and associated expenditures

• Assemble the department curriculum plan and course scheduling in consultation with the chair

• Creatively solve departmental challenges related to enrollment, space, and budgetary issues

• Monitor and implement pre-requisites and co-requisites across a wide range of courses

• Collaborate with other departments associated with biology on campus

• Provide administrative assistance to the chair, e.g. such as providing information and reports required for chair decisions, communicating with other administrative units on campus (Dean's office, HR, registrar, etc.), calendar management, scheduling faculty and staff meetings, taking and dissemination of meeting minutes, drafting chair letters, etc.

• Oversee administrative tasks related to changes in departmental personnel, including: compiling and submitting faculty personnel cases, coordinating faculty and staff recruitment, hiring and assigning federal work study students, reviewing TA and grader assignments, and completing all human resource system transactions for the department in the HR system

• Coordinate Science 3 and Biology-controlled areas of Science 2 building and access functions, including working with Physical Facilities as needed to address repairs, renovations, and maintenance issues

• Supervision of office staff which includes managing general and specialized duties for members of the office dedicated to undergraduate, graduate, and general departmental administrative tasks

  Job Requirements:

• Bachelor's degree

• Computer literacy and experience, i.e. office products, email, online calendar management, database management, etc.

• 2+ years of experience in an office administration role, i.e. records management, resource allocation, budget and financial management, maintenance of confidential records, etc.

• Accounting training and/or experience

• Excellent written and verbal communication skills

• Excellent organization skills and attention to detail

Preferred:

• 5+ years of experience in an office administration role

• Bachelor's or Master's degree in accounting, business administration, or related field

• Experience with building management and interacting with maintenance/facilities

• Interest or experience in Biology

Visa sponsorship is not available for this position

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:

https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer

The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here (https://www.binghamton.edu/diversity-equity-inclusion/policies-and-procedures/title-ix-.html) .

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact: Ada Robinson-Perez, ADA Coordinator email: arobins@binghamton.edu or 607-777-3660.