Location: Binghamton, NY Category: Professional Posted On: Mon Jun 17 2024 Job Description:

Budget Title: Senior Staff Assistant (SL-3)

Salary: $55,151 (full-time, temporary)

Harpur Academic Advising is seeking a full-time office manager to join our fast paced, ever growing and student focused academic advising office. This position coordinates various administrative tasks for all areas within Harpur Academic Advising. Areas include general academic advising, pre-health advising, pre-law advising and departmental advising. Our office manager is actively engaged in coordinating the following administrative efforts:

• Manage our in person, virtual, phone and email triaging process for our 20,000+ guests/year

• Coordinate and manage front office activities including reception area, mail, large purchasing and facilities

• Supervise front desk operations and front desk team members

• Coordinate academic advising schedules for college advisors

• Manage office inventory control, technology needs and oversee scheduling software

• Prepare budget and financial reports to the director

• Prepare and distribute office wide reports

• Assist with the coordination of new student orientation scheduling

The initial appointment is temporary, with the possibility of moving to term after one year.

Job Requirements:

• Bachelor's degree

• Two (2) years of responsible administrative experience

• Strong computer skills, especially in Google Suite and Microsoft Office Suite

• Strong data analysis skills

• Excellent communication and interpersonal skills

• Strong organizational skills with keen attention to detail

• Ability to effectively, professionally and tactfully interact and communicate, both orally and in writing with students, faculty, staff and visitors

Preferred:

• Prior financial management experience

• Prior higher education work experience

• Experience with student information systems, such as Banner, DegreeWorks

• Experience with calendar management software

Visa sponsorship is not available for this position

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:

https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer

The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here (https://www.binghamton.edu/diversity-equity-inclusion/policies-and-procedures/title-ix-.html) .

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact: Ada Robinson-Perez, ADA Coordinator email: arobins@binghamton.edu or 607-777-3660.