PERSONNEL & CIVIL SERVICE ASSISTANT - General employment applications may be obtained at the office of the Municipal Civil Service Commission, 4th floor, City Hall, Governmental Plaza, Binghamton, New York, 13901 or from the City Web-Site at http://binghamton-ny.gov/. Application must be submitted by 4:45 P.M. on last date to file. DISTINGUISHING FEATURES OF THE CLASS: The work involves responsibility for supervising the organization and maintenance of personnel records for professional and civil service employees of the City of Binghamton, as well as the civil service records and supporting the civil service administration of all agencies under the jurisdiction of the Binghamton Civil Service Commission (i.e. City of Binghamton, Binghamton School District and the Binghamton Housing Authority). The Personnel and Civil Service Assistant also serves as liaison with the Civil Service Commission. The work is performed in a confidential capacity and under the general supervision of the Director of Personnel and Civil Service Administrator with leeway permitted for the exercise of independent judgment in carrying out assigned duties. Does related work as required. TYPICAL WORK ACTIVITIES: Administers application process for job applicants; responds to verbal and written inquiries from employees and administrative staff regarding personnel policies and procedures; determines employees salaries through use of contractual provisions; serves as liaison with local Civil Service Commission, reporting personnel changes and assuring compliance with law and rules; preparation under the supervision of the Civil Service Administrator of Civil Service Commission meetings, including scheduling, drafting agendas and related correspondence, meeting minutes, performing secretarial function at meetings; processes and maintains records of employee transactions, such as appointments, transfers, promotions, resignations, etc.; prepares job announcements and advertisements; certifies eligible lists as directed; maintains and updates roster cards and personnel records; assists and provides support to Civil Service Administrator with wide variety of tasks including, preparation of the annual report, letters of appointment, examination records, post-candidate selection processes, reviewing candidate qualifications for eligibility; staffs civil service examinations as scheduled and coordinates with monitors as necessary. FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of office terminology and procedures; good knowledge of principles, practices and techniques of personnel administration; working knowledge of interviewing techniques; working knowledge of New York State Civil Service Law and local Municipal Civil Service Commission Rules; ability to communicate effectively both orally and in writing. MINIMUM QUALIFICATIONS: EITHER: (a) Graduation from a regionally accredited or New York State registered college or university with an Associate's Degree in business administration or a closely related field and one year of clerical experience in processing personnel transactions or maintaining personnel records; or
(b) Graduation from high school or possession of a high school equivalency diploma and three years of experience in (a); or (c) An equivalent combination of training and experience as defined by the limits of (a) and (b) above. The City of Binghamton is an equal opportunity employer with a commitment to workforce diversification. All new hires are required to pass a pre-employment drug test as a condition of employment.