Location: Binghamton, NY Category: Professional Posted On: Mon Feb 19 2024 Job Description:

Budget Title: Staff Assistant (SL-2)

Salary: $48,000 - $52,000

The Systems Science and Industrial Engineering Department is seeking professional level administrative support for the Department's faculty, staff, current and prospective graduate students. The Staff Assistant will report to the Department Chair with a dotted line to the Administrative Coordinator. The Staff Assistant will provide general support as needed, with the following specific areas of responsibility:

Graduate Program Support

• Assist with TA/GA/RPA appointments, working closely with the Dean's Office Staff Associate for Employee and Graduate Student Resources

• Assist with graduate student physical space/office assignments

• Manage inquiries from prospective SSIE graduate students

• Assist with reviewing graduate applications and admissions

• Attend graduate recruitment events

• Support international partnerships

• Assist with various student awards and fellowships by helping identify qualified candidates, communicating with faculty, gathering application materials, completing submission and maintenance of records

Fiscal Management

• Provide oversight of the Department's IFR, Research Foundation and Binghamton University Foundation accounts

• Development of the department's budget and track expenses

• Oversight and planning for student hiring expenditures

• Coordinate and process purchasing & contract payments

• Assist faculty with university startup account spending/management

• Arranging/processing faculty travel and reimbursements as needed

• Financial reporting

Accreditation and Assessment Support

• Manage department documentation related to Undergraduate ABET Accreditation and Middle States Accreditation for Undergraduate and Graduate Programs: Assist faculty with annual review of rubrics/measures/targets, assessment data collection each semester, population of WEAVE online and collaboration with Office of Institutional Research & Assessment

General Department Administration

• Oversee course building, event planning, taking meeting minutes, web updating, proofreading proposals, budgeting and reimbursement, setting up travel, interview schedules, on-boarding, problem solving, facilities requests, supply procurement and providing back-up assistance to the main office, etc.

• Attend department meetings, graduate administrator meetings and/or other SSIE Department meetings as needed to complete job activities

• Assist with ISE Undergraduate Program related activities, such as transfer application management, ISE minor applications, course petitions, awards and fellowship procedures, collaborative partnerships with domestic and international institutions, etc.

• Maintain written desk procedures

Computer Systems

• Maintain expertise in Google Suite and/or Microsoft Office (primarily Word & Excel), Banner, BU Brain, Weave, Slate, and other University information systems and/or databases

  Job Requirements:

Visa sponsorship is not available for this position

• A Bachelor's Degree in Business Administration or related field with a minimum of 2 years related work experience

• Excellent computer skills including strong proficiency in Google Suite and/or Microsoft Office

• Must possess strong oral/written communication skills and technical expertise in business management tools including spreadsheets, word processing, calendar tools, and presentation software.

• Must be highly motivated and detail oriented with the flexibility to multi-task and the ability to change direction as needs require; able to work well under pressure, solve problems along with the ability to ensure University policies and procedures are followed

• Must be very personable with demonstrated strengths in interpersonal relations and the ability to collaborate and communicate complex material effectively with a diverse group of individuals including faculty, staff, senior administrators, community partners, students and visitors

• Ability to work both independently and as part of a cohesive team

Preferred:

• Experience working in a variety of University and SUNY Systems such as Banner, Slate, and BU Brain. Training is available for these systems

• Demonstrated success in interacting effectively with a wide cross-section of stakeholders (faculty, staff, prospective and current students)

  Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:

https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer

The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here (https://www.binghamton.edu/diversity-equity-inclusion/policies-and-procedures/title-ix-.html) .