Job Descriptions:

The Engineering Project Coordinator will be responsible for providing administrative support working closely with Department Leadership, assigned project team members, program managers, and customers for the business operations of the Engineering Division.

This position is responsible for providing project support by assisting in the planning, and scheduling project tasks; monitoring project budgets, identifying potential budget shortfalls and overruns, compiling and evaluating data; preparing project and budgetary reports. Individuals in these roles will work closely with assigned project team members, program managers, Department Director(s), Division Vice President, and the customer.

ESSENTIAL JOB FUNCTIONS:

• Monitor and evaluate project execution, may conduct specific project cost estimating and analysis; and may schedule resources.

• Track project budgets and percent completions for early signs of budget shortfalls and overruns.

• Work with project managers to raise awareness of developing financial problems. Report routinely to the Director regarding those problems.

• Contact and work with clients, project partners, and subcontractors as needed by project directors to support the management of projects.

• Perform editorial review of project and other documents to improve quality of submittals.

• Organize and maintain corporate documentation, correspondence, confidential employee files and training records, customer file, supply inventories, and Division paperwork.

• Serve as centralized point of contact for employee onboarding, marketing initiatives, procurement, IT support, meeting organization, security logistics, report generation, and office functionality.

• Responsible for report generation, routine correspondence, department presentations, and tracking of various matrices / projects.

• Create, format, prepare, and maintain reports, papers, graphics, and presentations required by Division and Project Managers in a timely manner.

• Ensure continuation of communication in the absence of leadership to team and interpret requests and implementation efforts in an efficient and timely manner.

• Maintain Division cell phones, distribution/ phone lists, organizational charts, leadership calendars/ scheduling, travel arrangements, Division social media account(s), and record keeping systems.

• Perform other administrative support duties as may be required by Division leadership and other department managers.

Other Job Functions

• Accountable for project tracking, updating and maintaining project documentation on deliverables.

• Enter data into spreadsheets and perform financial and statistical calculations.

• Prepare project and budget reports by drafting sections of reports, tabulating data, and incorporating tables and sections from other authors.

• Demonstrate excellent communication skills (written, oral & interpersonal).

• Demonstrate strong organizational and computer skills.

• Demonstrate excellent attention to detail.

• Demonstrate excellent time management skills with the ability to troubleshoot and problem solve.

• Ability to anticipate problems and proactively resolve potential blockers.

• Ability to follow through on assignments in a timely manner.

• Strong interpersonal skills, planning ability, problem solving, and ability to multi-task.

• Performs other duties as required by supervisor

SUPERVISORY RESPONSIBILITY:

This position has no supervisory responsibilities

Required Experience:

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Attention to Detail - Ensures details of assigned tasks are followed.

• Stress Tolerance - Maintains effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements or cultures.

• Quality Orientation - Accomplishes tasks by considering all areas involved; no matter how small; showing concern for all aspects of the job; accurately checking processes, procedures and tasks; being watchful over a period of time.

• Attendance / Punctuality - Is consistently at work and on time

• Planning and Organization - Systematically identifies issues to be addressed and plans a course of action for self to ensure the accomplishment of specific objectives.

• Technical Expertise - Applies functional knowledge, skills, experience and judgment to accomplish a result, serve customers better and contribute to the organization’s intellectual capital.

EDUCATION AND EXPERIENCE:Minimum Qualifications

• US Citizenship required.

• Must be able to obtain/maintain security clearance at a level equivalent to Department of Defense (DOD) SECRET

• BS in Business or 10 years of experience as an executive assistant or project coordinator

• Knowledge and ability to use the fundamental concepts, practices, and procedures of the particular field of specialization.

• Effective verbal and written communication skills

• Detail oriented; possess excellent planning and organizational skills; inquisitive.

• Excellent interpersonal and verbal/written communication skills.

• Must be capable of working with individuals at all levels within and outside of the organization

• Demonstrated ability to utilize a variety of computer programs including MS Office Suite, Access or other database tools.

• Active US Security Clearance

• Experience as a small business owner

Preferred Qualifications

WORK ENVIROMENT / PHYSICAL REQUIREMENTS:Work Environment & Conditions

This position involves work in an office and laboratory environment and could require the use of personal protective equipment (PPE) including:

• Safety glasses

• Hearing protection (varies based on tasks)

• Shoe covers

  Physical Demands

In performing the work for this position, the project coordinator must be able to:

• Perform work utilizing a computer for extended periods of time.

• Sit for extended periods of time without being able to leave the work area.

• Stand for extended periods of time without being able to leave the work area.

Keyword: Planning, scheduling, budgetary reports, project team

Kratos Defense is an Equal Opportunity Affirmative Action Employer. EOE, Minorities, Females, Vet, Disabled, Sexual Orientation, Gender Identity or any other protected class.

All qualified job seekers are encouraged to apply. Kratos Defense is committed to America's veterans by providing opportunities for them to continue contributing after service to our nation. We also work to provide reasonable accommodations to individuals with disabilities.

EEO Is The Law (http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf)

Disability Accessibility Accommodation

If you require an accommodation to navigate or apply to our careers site, please send your request to HRAccessibility@kratosdefense.com or call 858-964-2916. Any inquires not related to requesting an accommodation will be discarded.

Pay Transparency

The company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

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From: Kratos Defense