About Company

F.D. Thomas, Inc. (FDT) is one of the largest coating and specialty contractors in the United States with offices in California, Oregon, Washington, and the East Coast. FDT is headquartered in Central Point, OR.

FDT is a wholly owned operating company of ASRC Industrial (AIS). AIS was founded in 2016 by Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. As part of an ANC all our operating companies are Minority Business Enterprises (MBE). We help our clients meet their diversity spending objectives while also providing sustainable returns for our nearly 13,500 Iñupiat shareholders.

We offer competitive salaries and full range of benefits including: generous PTO plan, paid holidays, medical, dental, vision, 401K (100% match up to 4% eligible compensation) and 100% immediate vesting, basic and supplemental life insurance, short-term and long-term disability as well as other benefits.

Job Summary: Provides administrative support to the office. This role will handle routine, priority, and advanced duties for other professionals, to help meet critical deadlines.

Duties and Responsibilities:

• Answer phones, screen and route calls to the appropriate person

• Greet visitors, determine nature and purpose of visit, direct or escort them to specific destination

• Manage incoming and outgoing mail including general delivery services (i.e., UPS, UPSS, Fed Ex, etc.)

• Distribute incoming faxes to appropriate persons

• Standard office duties and various related duties as assigned by other departments such as filing, scanning, data entry, or drafting correspondence

• Use of computers to enter data, set up functions, or process information.

• Maintain neat, clean, and inviting common areas

• Assist with Travel Arrangements (Lodging/Transportation), upon request

• Order, maintain, and manage office supply inventory

• Manage conference room needs, including schedule, set up, clean up, stock, and special meeting requirements (i.e. food, drink, media, etc.)

• Maintaining all office equipment (i.e. fax, printers, computers, scanners, etc.)

• General Stocking and clean-up of kitchen/break room. Unload/put away clean dishes in the morning and load/run dirty dishes in the evening.

• Provides administrative support to office personnel as requested (i.e. typing, filing, special projects, etc.)

• Provide administrative/clerical support for other departments as requested

• Manage multiple priorities meeting all deadlines in a complete and accurate manner

• May be tasked to manage administrative accounts and perform data mining

Key Requirements, Education, and Experience:

• High School diploma or equivalent, AA Degree Preferred

• Computer proficient with MS Office applications (Excel, Windows, Outlook, etc.)

• Minimum 2 years' experience in similar position or college credit equivalent

• Bi-lingual (Fluent in Spanish)

• Must be able to take direction and complete projects as assigned.

• Able to use general office equipment (Phone, Fax, Copier, Scanner)

• Ability to learn new software, processes, and procedures. Must have good solid math abilities in basic calculations.

• Good math skills with basic computations such as add, subtract, multiple, divide, etc.

• Excellent customer service and problem-solving skills in a professional environment

• Must be able to multi-task, organize and prioritize work with minimal supervision.

• Remain calm in high stress environments while multi-tasking

• Courteous, personable, and professional manner

• Self-motivated, able to work minimal supervision

• Ability to make independent decisions and determine the best way to handle specific tasks

• Excellent communication skills, both verbal and written

• Collaborative attitude and work well as part of a team

Travel:

No

EEO Statement:

ASRC Industrial and its operating companies affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. ASRC Industrial is an Equal Opportunity Employer.