AP Specialist II

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AP Specialist II

Salary

$17.02 - $20.21 Hourly

Location

Boise City Hall, ID

Job Type

Full Time Regular

Job Number

23 -06727

Department

Finance & Administration

Division

Accounts Payable

Opening Date

07/01/2024

Closing Date

7/15/2024 12:00 PM Mountain

• Description

• Benefits

• Questions

Summary Statement

A/P Account Specialist II coordinates and administers accounts payable for the City of Boise. Manages purchasing card accounts and monitors purchases to comply with current policy. Works independently following established guidelines and under general direction.

Essential Functions

• Prepares invoices for payment, determines appropriate management approval needed, and accurately enters invoices into the City of Boise's financial software system. Submits invoices for payment and retains documents in accordance to the City of Boise's retention policy. Creates purchase orders submitted by department or unit managers, validates contract documents for accuracy, monitors balances, and works with the department and purchasing unit to file change orders. Adds and maintains vendors by following IRS policies. Reviews and clears monthly vendor statements. Ensures purchases adhere to all applicable city, state, and federal policies. Anticipates pending charges at year-end for accurate liability reporting.

• Manages purchasing card accounts and submits applications. Processes payments and coordinates with department staff to ensure the correct expenditure lines are charged. Ensures purchases adhere to all applicable City of Boise policies.

• Provides financial data to internal and external customers. Partners with purchasing staff to ensure efficient and timely payment processing. Works closely with budget staff, alerting when expenditures and purchasing requests put activities or accounts in danger of a budget hold. Works with assigned Asset Custodians to provide asset information. Represents department on citywide collaborative team efforts.

• Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

Requirements

Required Knowledge, Experience, And Training

High school diploma or equivalent and two years of experience in accounts payable processing or an equivalent combination of experience and/or education.

Knowledge of

• accounting principles and practices

• computerized accounting systems and software.

Ability to

• apply accounting principles to resolve problems

• accurately perform complex mathematical calculations

• use accounting and spreadsheet software

• prepare reports

• establish priorities and organize workload

• research and analyze data

• communicate effectively verbally and in writing

• establish methods, procedures, and internal controls to maintain accounts payable and purchasing card systems

• complete tasks under time constraints and strict deadlines

• maintain accurate and detailed accounting records

• accurately prepare accounts payable and purchasing card reports

• reconcile complex, high-volume accounts

• work independently or with minimal supervision

• exercise good judgment

• interpret and follow City codes, policies, regulations, and procedures

• recommend solutions and correct problems

• display an attitude of cooperation and work harmoniously with all levels of the City of Boise employees and the public

• communicate effectively in the English language at a level necessary for efficient job performance

• maintain confidentiality with sensitive documents or information

• complete assignments in a timely fashion

• understand and comply with all rules, policies and regulations

• maintain prompt and regular attendance

• perform all essential and marginal functions as assigned by an authorized employee, supervisor and/or manager with or without a reasonable accommodation.

Preferred Knowledge, Experience, And Training

Associate or Bachelor degree in Finance, Accounting or related field and/or at least four years of experience in accounts payable processing and governmental accounting experience.

Special Requirements

Applicants must be able to pass:

City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation

Working Conditions

The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Efforts

While performing the duties of this job the employee is rarely lifting/carrying up to 10 pounds. Also, the employee is rarely pushing/pulling up to 10 pounds. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision. Employees will sit, reach and grasp. Position requires hand/finger dexterity.

Working Environment

The work environment will include inside conditions.

Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.

Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans.

Healthcare:

• ZERO premium medical coverage option for you and your family

• Low-cost dental and vision options.

• Post-employment health savings account.

Retirement and Investment Plans:

• PERSI retirement benefits

• 401(k) or 457b pre-tax investment options with employer match.

• 457b Roth after-tax investment options with no match

WellBeing Program:

• Up to $500 cash per year for participants.

• Alternative transportation incentives.

Paid Leave – City employees receive generous paid leave:

• 10 hours of vacation per month, and this increases the longer you stay with the City

• 12 paid holidays every year

• 8 hours of sick leave per month

• 10 weeks Parental Leave

Life & Long Term Disability:

• Basic Life insurance at no cost to you

• Long Term Disability insurance at no cost to you

Other optional benefits:

• Pre-tax Flexible Spending Accounts

• Supplemental Life Insurance

• Supplemental Disability Insurance

• Tuition reimbursement

• Free local bus pass

• Corporate discount programs

• AFLAC

• Employee Assistance Program for short-term counseling on work, family, finances, and personal issues.

Please visit our website for further details mybenefits.cityofboise.org