COPP - Administrative Assistant 2

Posting Begin Date: 2025/01/17

Posting End Date: 2025/01/31

Category: Corrections

Sub Category: Administration

Work Type: Full Time

Location: Boise, ID, United States

Minimum Salary: 17.85

Maximum Salary: 19.04

Pay Rate Type: Hourly

Description

State of Idaho Opportunity

Applications will be accepted through 4:59 PM MST on the posting end date.

Summary:

The Idaho Commission of Pardons and Parole currently has an opening for an Administrative Assistant 2 in Boise , Idaho. Th e person serving in the position is an important part of the Hearings Division team and is responsible for helping with the detailed preparation required for Parole Hearings and is also responsible for minute taking during Parole Hearing sessions .

Responsibilities:

• Perform high level support duties. 

• A ssist in the detailed preparation required for P arole H earings .

• T ak e and edit P arole H earing minutes .

• Process the c lose out work related to P arole H earing sessions . 

• A dministrative activities that require effective public relation s and liaison skills. 

• The ability to f unction with considerable independence. 

• Independently research, analyze, and compile information to prepare reports and resolve problems .

• F ormat/type a variety of official /legal documents that are sensitive and confidential in nature .

• Have g ood knowledge of Idaho Administrative Rules and s tatutes specifically related to parole in the state of Idaho.

• The ability to protect confidential information .

  Minimum Qualifications: 

• Good knowledge of office support functions including word processing and filing. Typically gained by at least one year of experience in an office environment performing a wide variety of office support functions as the predominant responsibility of the job, (answering telephones, using knowledge of computer software, filing systems and general office equipment). OR completion of two semesters of Office Procedures coursework AND six months of office support experience.

• Good knowledge of composing a variety of business documents. Typically gained by at least 1 year of office experience which required composing and proofreading a variety of business documents on a regular basis.

• Good knowledge of researching, compiling, and summarizing data for reports. Typically gained by at least one year's work experience compiling data/information for reports OR approximately six months work experience researching and compiling data for reports (completing reports for college-level courses is acceptable).

• Experience interpreting, applying and explaining complex information such as regulations, policies or services. Typically gained by aiding an executive, administrator, and/or manager by interpreting, applying and explaining complex information such as regulation, policies or services. Experience in this area should have been of an independent nature where you were responsible for establishing your own work methods. Duties required analysis of technical data and independent decision making.

• Experience independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements.

• Willing to work in a correctional institution. 

  Desirable Qualifications:

• Experience taking detailed meeting/hearing minutes.

• Experience using Microsoft Office applications .

• Good organization al and time management skills.

• Ability and desire to work independently.

  PREA:

  You must complete the following questionnaire to be considered for this position:  https://forms.office.com/g/DeZADYXPBg

  Benefits:

  The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html 

  EEO/ADA/Veteran:

  The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

  The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email[email protected].

  Preference may be given to veterans who qualify under state and federal laws and regulations