This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2314208

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rExecutive Assistant I

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rPosting Number: SP004706P

rDivision/College: College of Agricultural & Life Sciences

rDepartment: WRDC (Western Rural Development Center)

rLocation: Boise

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rPosting Context Statement:

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The Western Rural Development Center (WRDC) is one of four rural development centers established by Congresss Rural Development Act of 1972. It is a collaborative effort between the United States Department and the University of Idaho. The WRDC works with public universities in the Western region to conduct research-based studies and educational outreach programs. It also partners with local communities, decision-makers, entrepreneurs, families, farmers, and ranchers to address various rural development issues. The centers objective is to enhance the capacity of the regions land-grant universities and cooperative extension services to help rural communities thrive and become self-sustaining.

rrPosition Overview:

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This position performs complex support duties for an administrator with a high degree of professionalism and adherence to strict confidentiality standards. Responsibilities include performing specialized administrative support including scheduling and coordinating meetings and appointments; making travel arrangements; researching, writing, and compiling data for reports and studies; preparing confidential reports and correspondence; and supporting planning and implementation of programs, special projects, and activities for which the administrator is responsible. The position may serve as front-line point of contact for the office.

Duties may include:

Administrative and operational support:

• Maintain calendars, databases, confidential records and systems.
• Provide administrative and logistical support.
• Coordinate office operations and administrative functions; may monitor staff work activities.
• May provide support for financial and/or personnel processes.

Project and initiative support:

• Distribute agendas, take notes, compile and distribute material, document task assignments.
• Develop and maintain positive liaison relationships with various offices, customers and stakeholders including internal boards, committees and/or councils which the administrator participates in, leads and/or sponsors.
• Support the strategic planning process.

Information gathering and reporting:

• Review and screen incoming/outgoing correspondence and phone calls, referring as needed.
• Research and compile information for communications such as talking points, speech scripts, responses to correspondence and presentations.
• Coordinate collection of data and materials for reports, records, and other administrative documents.

Other duties as assigned

rrRequired Experience:

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• Three years providing administrative or business operations support
• Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
• Using computer software and applications for word processing, developing spreadsheets, email and internet research

rrRequired Education:

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• High School Diploma or equivalent

rrRequired Other:

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• This position may be required to work weekends or evenings as requested by supervisor
• May require minor travel

rrAdditional Preferred:

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Associates or Bachelors degree in Business Administration, Organizational Management or r elated field

Experience as an executive assistant or similar role

Experience in higher education, government, or nonprofit settings

One year of providing financial processing support within an electronic finance system

Familiarity with coordinating grants, contracts or financial processes

Experience organizing and facilitating events, including conferences, workshops or executive meetings

Experience in project management, including prioritizing and managing ongoing projects while adhering to deadlines

Strong research skills and ability to synthesize information into actionable recommendations

Knowledge of federal guidelines for capacity awards and compliance procedures

Experience using Banner and Argos to enter, retrieve and edit financial data

Experience researching and compiling financial information and preparing summaries and reports in spreadsheet software

Demonstrated ability to solve problems by working independently; takes initiative and sets or follows priorities

Experience maintaining strict confidentiality and managing highly sensitive documents and information

Understanding of the land-grant institution mission and the Extension system

Ability to communicate effectively with a variety of individuals both verbally and in writing

Demons