Facility Project Coordinator

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Facility Project Coordinator

Salary

$54,870.40 - $65,148.72 Annually

Location

Boise, ID

Job Type

Full Time Regular

Job Number

23 -06967

Department

Public Works

Division

Facility Project Management

Opening Date

01/17/2025

Closing Date

2/4/2025 12:00 PM Mountain

• Description

• Benefits

• Questions

Summary Statement

Make a bold career move this year: the City of Boise welcomes passionate and talented people who want to share our vision of creating a city for everyone, demonstrate drive toward fulfilling our mission in the community, and embody the values that are so important to our organization.

• Assists the Project Manager or Senior Project Manager in developing construction plans, estimates and schedules for multiple facilities-related construction projects.

• Leads portions of projects through feasibility and/or facility location studies and conceptual design with a potential mix of both internal and external stakeholders.

• This position works under limited supervision.

City employees enjoy a top-notch zero-premium healthcare option for you and your family. Plus, a retirement plan that provides a lifetime annuity, investment matching, a cash-incentive wellness program, public employee student loan forgiveness, paid parental leave, and more. We’re famous for unparalleled benefits—come see why everyone’s talking!

Essential Functions

Leads portions of small to mid-sized projects in a variety of facility construction projects. Assists in defining project scope, goals and objectives by working closely with a project or program manager or, in some cases, a project sponsor. Defines project tasks, timelines and estimates by working with the project team. Monitors task progress with an eye toward project schedule milestones. Identifies and escalates issues as needed to ensure execution against the project schedule. Adheres to quality standards, the city’s standards for project management, methods, templates and processes.

Coordinates project procurement processes, including preparing parts of bid packages and published proposals as needed. Assists and organizes project team during vendor selection. Tracks contract submittals, invoices and other contractual approvals for the project.

Adheres to task and/or project budget. Assists project manager or line manager in tracking actuals spent against the approved project budget. Works closely with the finance department to manage costs for projects.

Assists with the development and design of projects, portfolio and program management. Supports implementation strategies and discusses recommendations, options, alternatives and courses of action to achieve department goals.

Coordinates, facilitates and delivers internal organizational planning and development projects including compliance assurance. Coordinates interdepartmental communication to facilitate the flow of information through the departments. Cultivates, fosters and maintains positive working relationships through the departments.

Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

Requirements

Required Knowledge, Experience, And Training

• Associate's degree and

• 2 years of experience acting as a project team member being assigned portions of projects to be completed or some experience leading small, stand-alone projects.

Knowledge of:

• project management principles, practices and procedures;

• contract administration and project accounting, including budget development and management; and

• computer usage including related software.

Ability to:

• understand and follow policies, procedures and department objectives;

• understand and interpret technical material, rules, regulations, instructions, reports, charts, graphs or tables;

• demonstrate strong attention to detail;

• communicate effectively in the English language at a level necessary for efficient job performance; and

• perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation.

Individuals must be capable of operating vehicles safely and have an acceptable driving record.

Preferred Knowledge, Experience, And Training

Bachelor's degree in engineering, construction management, architecture, computer science, business or related field, or an equivalent combination of education and experience.

Knowledge of:; construction/engineering project tasks including plan reviews, permitting processes and construction phases; and construction management and engineering principles, practices and procedures, including estimating techniques for public works projects.

Licensing And Other Requirements

Valid state-issued driver's license.

Special Requirements

Applicants must be able to pass:

City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation

Driving Record Check

Working Conditions

The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Efforts

While performing the duties of this job the employee is occasionally lifting/carrying up to 10 pounds and rarely lifting/carrying up to 20 pounds. Also, the employee is occasionally pushing/pulling up to 10 pounds and rarely pushing/pulling up to 35 pounds. The noise level is rarely moderate. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision, distance vision, peripheral vision and depth perception. Employees will sit, stand, walk, stoop, kneel, crouch, crawl, reach and grasp. Position requires hand/finger dexterity.

Working Environment

The work environment will include inside conditions, outdoor weather conditions, extreme temperatures, in wet and humid conditions, areas of dust, odors, mist and gases or other airborne matter. Employees will also drive a vehicle as part of this position.

Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.

Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans.

Healthcare:

• ZERO premium medical coverage option for you and your family

• Low-cost dental and vision options.

• Post-employment health savings account.

Retirement and Investment Plans:

• PERSI retirement benefits

• 401(k) or 457b pre-tax investment options with employer match.

• 457b Roth after-tax investment options with no match

WellBeing Program:

• Up to $500 cash per year for participants.

• Alternative transportation incentives.

Paid Leave – City employees receive generous paid leave:

• 10 hours of vacation per month, and this increases the longer you stay with the City

• 12 paid holidays every year

• 8 hours of sick leave per month

• 10 weeks Parental Leave

Life & Long Term Disability:

• Basic Life insurance at no cost to you

• Long Term Disability insurance at no cost to you

Other optional benefits:

• Pre-tax Flexible Spending Accounts

• Supplemental Life Insurance

• Supplemental Disability Insurance

• Tuition reimbursement

• Free local bus pass

• Corporate discount programs

• AFLAC

• Employee Assistance Program for short-term counseling on work, family, finances, and personal issues.

Please visit our website for further details mybenefits.cityofboise.org