TEMP - Real Property Specialist

Posting Begin Date: 2024/05/22

Posting End Date: 2024/06/17

Category: Building Maintenance

Sub Category: Construction Maintenance

Work Type: Part Time Insurance and Retirement Eligible

Location: Boise, ID, United States

Pay Rate Type: Hourly

Description

State of Idaho Opportunity

STATE OF IDAHO

MILITARY DIVISION

Human Resource Office (HRO)

State Personnel Branch

4794 General Manning Avenue, Building 442

Boise, Idaho 83705-8112

Telephone: (208) 801-4273

STATE VACANCY ANNOUNCEMENT

Registers established from this announcement may remain valid up to one year to fill vacancies within the same classification.

ANNOUNCEMENT NUMBER: 24-50-MW-TEMP AREA OF CONSIDERATION: Open to all applicants(Military membership isnotrequired; this requirement will be waived) POSITION TITLE: Real Property Specialist PAY GRADE: NGA-9 POSITION CONTROL NUMBER: TEMP CLASS CODE: 95000 SALARY RANGE: $27.52 hourly FLSA CODE: Administrative Exempt DUTY LOCATION: Military Division, Idaho Air National Guard (IDARNG), 124th Security Forces Squadron, Boise, Idaho, Gowen Field-not remote TYPE OF POSITION: Military Nonclassified; Air; Army; Warrant; Enlisted; Military Waived if selected under Ann# 24-50-MW-TEMP (This is a temporary appointment. Initial appointment not to exceed 1385 hours in a rolling 12-month period. Expected duration to November 2023, may be subject to change (not to exceed 5-years). Permanent incumbent has position restoration rights under USERRA). COMPATIBLE MILITARY FIELD: Not Applicable

The HRO State Personnel Branch will not forward non-qualifying or incomplete application packets for consideration – ensure to attach all required information as specified below. PLEASE READ THE ENTIRE ANNOUNCEMENT BEFORE APPLYING.

Applications will be accepted through 4:59 PM MST on the posting end date.

State of Idaho Employees: When searching for a new career within the state, browse and apply through Luma Opportunities. Applying through the State External Career website will cause duplicate profiles and will slow the processing of your application for a new job. Internal candidates should always use Luma Opportunities.

YOUR APPLICATION PACKET MUST INCLUDE:

• Military Division Mandatory Questions – Attachment of your individual responses to mandatory questions for all applicants

• Qualifications - Attachment of your individual responses to each of the Mandatory Requirements and each Knowledge, Skills and Abilities (KSAs)specified in this announcement under QUALIFICATION REQUIREMENTS. Attach document/pdf to your application with all your responses. This is required to assess you meet all requirements for consideration. If not provided, your application will be considered INCOMPLETE.

• Documentation identified as a Mandatory Requirement –When required, attach copies of educational diplomas, transcripts, or training certificates; or professional licenses, certifications or registrations.

• Optional: Attach a resume and/or other supplemental documentation to support your qualifications.

MILITARY DIVISION MANDATORY QUESTIONS:

• (1) Except for minor traffic offenses, have you ever entered a plea of guilty, no contest, or had a withheld judgment to a felony offense?

If YES please explain on a separate paper and attach it to your application.

• (2) Do you certify that I am a U.S. citizen, permanent resident or a Foreign National with authorization to work in the United States

QUALIFICATION REQUIREMENTS:Applicants must attach to their application individual responses addressing each requirement separately.

Mandatory Requirements (conditions of employment) Provide the requested information, address your willingness and ability to meet the applicable condition and/or how you meet the requirement.

Provide your individual responses in an attachment to your application addressing each requirement (1-3) separately.

(1) Must be an enlisted member of the Idaho National Guard.Please request waiver of military membership as applying under Announcement #24-50-MW-TEMP.

(2) Must have and maintain a valid and unrestricted state issued driver’s license (from any state).Provide your driver’s license number, issuing state, license expiration date, and the full name specified on the license. (Do not provide a copy of your driver’s license.)

(3) Must have, or be eligible to obtain, and maintain a favorable T3 (SECRET) Federal Background Investigation. If a selected candidate does not have a current favorable T3, as a condition of employment he/she must submit to the investigation process immediately upon hire/appointment.(At a minimum, a favorable suitability determination by the State Security Manager is required prior to appointment into this position.)

Knowledge, Skills and Abilities (KSAs)

Applicants must have24-months of specialized experience performing related to the duties as specified below. In your detailed, individualized responses describe your civilian and military education, training, and work experience as it relates to each KSA that demonstrated your related experience. KSA responses assist in verifying your qualifications and determining the best-qualified applicants.

Provide your individual responses in an attachment to your application addressing each requirement (1-5) separately.

(1) Knowledge of recognized real estate practices applicable to the state and locality including familiarization with USAF/ANG real estate procedures and AFI 32-2009.

(2) Ability to recognize and identify different components of RPIE (Real Property Installed Equipment) such as HVAC and Fire Alarm Systems in order to accurately record such information.

(3) Ability to determine propriety of obligations and work independently with facts and figures, maintain accurate systems of records for real property accounts in accordance with National Guard Bureau and Air Force requirements.

(4) Ability to operate computer terminal. Skill to operate a variety of automated (computer) equipment and associated programs

(5) Ability to communicate effectively with tact, good judgment and confidentiality, orally and in writing.

SUMMARY OF DUTIES:Refer to the position description below.

CONDITIONS OF EMPLOYMENT:

a. Each person hired will be required to provide verification of eligibility to work in the United States and may be subject to a criminal background check.

b. Refer to the position description for the Mandatory Requirements for this position.

c. Military Nonclassified employees are required to comply with military standards and wear the appropriate uniform. (Not applicable to military waived civilian employees.)

d. Must be a Warrant Offier or an Enlisted member of the Idaho National Guard. Loss of military membership or compatible military grade/status will result in loss of employment. (Not applicable to military waived civilian employees.)

e. The State of Idaho, Military Division is an Equal Opportunity employer. Selection for this position will be made without regard to race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), genetic information, political affiliation, marital status, and disability or age (which does not interfere with job accomplishment or job eligibility based upon the position description Mandatory Requirements). Appropriate consideration shall be given to veterans in accordance with applicable state and federal laws and regulations.

PERSONNEL MANAGER CERTIFICATION:The title, series, grade, duties and responsibilities are complete and accurate as written and a current or projected vacancy exists as advertised.

Gloria A. Duncan Supervisory Human Resource Specialist Military Division – State Personnel Branch

Applications accepted online only (State employees should apply after logging in to Luma). If you are unable to apply online, please contact the HRO office by phone 208-801-4273/4276 or email[email protected] or[email protected]to discuss alternative options.

Thank you for your interest in employment with the Idaho Military Division.

By submitting your application, you are certifying all answers and statements are true and complete to the best of your knowledge. You understand that should an investigation disclose untruthful or misleading answers, your application may be rejected, name removed from consideration, or employment with the State terminated.

JOB TITLE: REAL PROPERTY SPECIALIST (ANG)

TEMPORARY GROUP POSITION

SALARY GRADE: NGA-9

INTRODUCTION:This temporary position is assigned to Base Civil Engineering (BCE), 124 Civil Engineer Squadron, Idaho Air National Guard (IDANG), functioning within the State of Idaho – Military Division. The primary purpose of this position is to assist the Base Civil Engineer in developing and managing the real estate for all Idaho Air National Guard assigned/attached units located at the Boise Air Terminal (Gowen Field).

DUTIES AND RESPONSIBILITIES:

1.Real Property Accountability. Assists the Base Civil Engineer (BCE) in maintaining accountable records for land, buildings, utility systems, special purpose facilities, and installed real property equipment assigned to Gowen Field Air National Guard (ANG) Base. This includes nearly 100 facilities, and 320 acres.

2. Coordinates and works with the BCE or the Deputy BCE in the acceptance inspection and cost accounting of real property installed equipment installed in new construction and completed operations and maintenance contract work. Researches construction and transfer documents, drawings, equipment lists, etc., to verify acceptance of the construction; and ensures the Engineering Section prepares engineering data forms, entering data such as floor space, system capacities, heating, air conditioning, lighting equipment, and utility system components.

   3.Real Estate Actions.Works closely with Civil Engineering (CE) Production Control and the Engineering Staff monitoring work orders, job orders and contracts to establish required data pertaining to building dimensions, footage, type and cost, utility systems, pavements, plans, miscellaneous structures, land areas reflecting metes, bounds, bearings and legal descriptions. Notifies the Base Civil Engineer of required changes to source documents and/or as-built drawings for completed work that requires any changes according to regulations. Determines the applicability of the monetary amount capitalized and records the findings on transfer documents for new construction, engineering analysis, and voucher forms and facility cards. Accounts for alterations and additions to base facilities and property; maintains current status on new construction, which represents an official auditable accountability of property comprising the Base Real Property Inventory value. Works closely with Engineering Staff to create and update DD Form 1354s and maintain copies in real property records.

3. Maintains building manager files and prepares building assignment record for each facility. Supplies Security Police and Fire/Crash with a list of building managers so they may be reached after duty hours. Monitors and records revisions of lists of building managers. Assists the Facility Operations Supervisor with preparing, conducting and presenting an annual briefing to all building managers and alternates on duties and responsibilities as outlined in pertinent regulations. Conducts periodic reviews of all building manager folders to ascertain accurate maintenance and instructs on proper procedures where discrepancies exist.

4. Assists with continuous space use studies to insure full and efficient use of all building space. Evaluates requests for building assignments and checks utilization category, space floor plan and current occupancy of areas in question. Computes facility requirements using U.S. Air Force (AF), and Air National Guard (ANG) manuals as guidelines and, as necessary, prepares a list of deficiencies for use by the Base Civil Engineer in programming future construction requirements.

5. Conducts surveys of base boundaries to ensure that acts of encroachment have not occurred. When encroachments are found, notifies the Base Civil Engineer. Also, schedules and conducts required physical inventories, in accordance with AF and local regulations, of buildings, facilities, and installed property, checking description, capacity, and base data. Discusses discrepancies in accountability of property with the Building Manager.

6. Assists the Engineering Section with plant replacement valuation of facilities such as building, fences, towers, pavements and improvements. Assists the Engineering Section with analysis of new construction, maintenance and repair, rehabilitation, etc., performed by in-house and military forces to determine the increase or decrease in facility assets and units of measure that must be recorded.

7. Provides real property statistics and recommendations concerning the utilization, development and disposal programs of real property through the use of the Builder database system. Maintains data manager roll in the Builder real property system and validates facility inventory every five year with 20 percent completed annually.

8. Prepares and submits all required real property reports including but not limited to: Homeless Assistance Act Report, Facility Disposals Report, Inventory Changes during Fiscal Year Report, USAF Real Property Inventory Change Report, and the Real Property Space Summary Report.

9. Assists with the processes Declarations of Excess and/or proposed facility disposal actions of real estate, including land and/or buildings, applying comprehensive knowledge of the property value characteristics and pertinent regulations and policies. Screens the excess property of Idaho Air National property with Base Civil Engineer, other military services, federal agencies, etc., to afford transfer opportunities when feasible. Assists Base Civil Engineer with detailed surveys and analyses for building conditions, determination of retention of easement or recapture rights, restoration costs, and recommends method of disposal. Prepares and submits AF Form 300, Facility Disposal.

10. Participates in negotiations for leases, permits and easements. Monitors and maintains for Base Civil Engineer, Idaho Air National Guard organizations current leases, licenses and permits issued by the Corps of Engineers for all base property. Maintains a copy of local agreements and permits and correspondence pertaining thereto. Arranges for temporary use rights of Government or private property and initiates the renewal, extension, termination, and replacement of leases, licenses, or permits, as required. Assures continued use of land and/or facilities, which are required for government construction or on which government improvements have been placed. Maintains a reference file of expired licenses, leases, permits and easements. Maintains surveillance of leasehold interest, lessor interest, and current or programmed real property holdings.

11. Performs other related duties or projects as necessary or assigned.

SUPERVISORY CONTROLS:Works under general supervision of the Deputy Base Civil Engineer. The supervisor assigns broadly defined goals and job functions. The incumbent is responsible for execution of directions by independently defining and formulating overall strategies, initiatives, goals, and milestones for individual work requirements/tasks. The incumbent exercises a wide-latitude of independence and must display tact, good judgment, creativity, and analytical ability. Seeks assistance from Supervisor as needed to work through complex problems or unprecedented situations. Keeps supervisor informed of controversial issues. Incumbent provides technical input used by supervisor and managers to make decisions on realty problems, adequacy of accountable records, accuracy of reports, and timeliness of actions.

PERSONAL CONTACTS:Interacts on a daily/frequent basis with Civil Engineering Personnel as well as other members of the Idaho National Guard and Air National Guard Functional Area Manager. Occasional contacts include other U.S. Government agencies, the Army Corps of Engineers, city and county government officials, various contractors, leasees, and engineers. Incumbent is an active and knowledgeable participant in discussions with government officials involving real property transactions. Provides expert testimony and imparts extensive knowledge of real property actions.

WORKING CONDITIONS / PHYSICAL EFFORT:Ninety percent of work is performed indoors in well-lighted, heated and ventilated areas. Outside work is normally performed in good weather; however, emergency situations may require working in poor weather conditions. Although the work is most often sedentary, it may involve regular and recurring facility or site visits. Facility or sight visits may involve a considerable amount of physical activity, including walking, climbing and stooping over rough terrain on construction sites that may not be easily accessible. Some travel, in and out of state, via all modes of transportation, is required for work and training.

FLSA Overtime Code: A (Administrative Exempt; straight time)

EEOC: C04 (Technical)

WCC: 9410

AUGUST 2020

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.*

*Benefits may not be applicable for temporary or seasonal positions.

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email[email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.