This position is responsible for the management of all financial and administrative operations activities of the Center for Space Physics, the Institute for Astrophysical Research, and the Perkins Telescope Observatory (in Flagstaff, Arizona). These centers are split between two colleges (College of Arts and Science and Engineering) and three academic departments (Astronomy, Electrical and Computer Engineering, and Mechanical Engineering). Additionally, it is responsible for the financial management of the NASA SHIELD Center, led by Astronomy Prof. Merav Opher.

Responsibilities include:

• Initiating, developing, implementing, and communicating and clarifying policies, procedures, and workflow regarding finance, research administration, office administration, and the proper stewardship of funds

• Providing advice and guidance to 50 PIs regarding research finance, compliance, and policy matters. Half of our PIs are soft-money research scientists as opposed to faculty. This means that they support 95% of their salary on grants, leading to complicated payroll year-round.

• Supervising Center, Institute administrative staff (fiscal coordinator, fiscal administrator, and grants administrator), and the NASA SHIELD Center administrator (financial supervisor).

• Completing tasks for the NASA SHIELD Center. This includes monthly projections reports that will be sent to Director Prof. Merav Opher and Project Manager John Richardson, reprogramming projections in Excel when needed to capture the unique financial structure of SHIELD (regularly initiating new subcontracts and re-budgeting funds), helping center administrator and director determine how to prioritize financial tasks, act as supervisor for center administrator (financial tasks), have weekly meeting with center administrator to review workload, and reviewing/approving all of the center administrators PCard, TCard, Ariba, and disbursement transactions.

• Handling onboarding, reappointments, and visa packages for all postdocs, research scientists, visiting researchers, visiting students, graduate students, and undergraduate students. We typically have 2 dozen research scientists, 1 dozen postdoctoral associates, 5 visiting researchers, 50 graduate students, and 30 undergraduate students at any point in time.

• Managing space planning and office rollovers.

Required Skills

B.A./B.S., budgetary experience and knowledge of sponsored research Programs. 3-5 years of related experience.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor .

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Required Experience