Human Resources Coordinator & Operations Specialist

Staff Exempt Boston, Massachusetts

Apply

Description

Suffolk University is seeking a Human Resources Coordinator & Operations Specialist. This role performs a wide variety of operational tasks to ensure smooth and efficient day-to-day support of Suffolk’s Human Resources department and programs.

• Manage all HR inventories & maintain accounting records of expenditures.

• Process purchase orders and invoices related to operations.

• Provide operational support for HR-related meetings or other events.

• Work closely with the HR Operations and Program Manager to support planning and implementation of the new and ongoing HR programs, policies and procedures.

• Maintain records and databases; processing routine correspondence, documents, records, and reports as required by law and compliance requirements.

• In collaboration with HR Operations Manager, manage all aspects employment compliance including employment verifications, employee files requests, and unemployment claims.

• Assist with Human Resources cost center expense; monitor and analyze budget vs. actuals.

• Support and occasionally lead Suffolk’s Onboarding Program, including I-9 verification, New Hire Orientation, and onboarding tracking.

• Support and maintain employee engagement projects and programs, including the HR Careers Page, employee appreciation events, and Human Resources correspondences.

• Assist in the coordination and completion of special projects as assigned.

• Other duties to support HR centers of excellence and the University as assigned.

  Requirements

• Bachelor’s degree in Human Resources Management or similar field: Master’s DegreePreferred

• SHRM-CP Certification or comparable Human Resources certification ora minimum of 2-3 years of Compliance Specialist or Compliance Coordinator can be substituted for certification

• Bilingual-preferred

• Minimum of 2-3 years of relevant administrative, operational, and/or coordinator experience required.

• Excellent oral, written and interpersonal communication skills

• Proficiency in MS Office (Word and Excel primarily) and ability to learn internal software

• Ability to handle highly confidential information with appropriate discretion and sensitivity

• Must be committed to providing the highest level of customer service and responsiveness

Suffolk University does not discriminate against any person on the basis of race, color, national origin, ancestry, religious creed, sex, gender identity, sexual orientation, marital status, disability, age, genetic information, or status as a veteran in admission to, access to, treatment in, or employment in its programs, activities, or employment. As an affirmative action, equal opportunity employer, the University is dedicated to the goal of building a diverse and inclusive faculty and staff that reflect the broad range of human experience who contribute to the robust exchange of ideas on campus, and who are committed to teaching and working in a diverse environment. We strongly encourage applications from groups historically marginalized or underrepresented because of race/color, gender, religious creed, disability, national origin, veteran status or LGBTQ status. Suffolk University is especially interested in candidates who, through their training, service and experience, will contribute to the diversity and excellence of the University community.