Risk Analyst

Salary

$59,909.22 - $63,000.00 Annually

Location

Boynton Beach, FL

Job Type

Full Time

Job Number

2024-0614

Department

City Attorney

Opening Date

06/14/2024

Closing Date

6/28/2024 11:59 PM Eastern

FLSA

Non-Exempt

• Description

• Benefits

• Questions

Purpose of Classification

The purpose of this classification is to perform responsible and independent administrative work in support of the planning, organizing and implementing of the City’s Risk Management and Safety programs under general supervision of the Division Director, Risk Management. Areas of assignment include, but are not necessarily limited to city-wide safety programs and activities, emergency management, workers’ compensation, self-insurance, loss prevention, loss control programs and activities.

Essential Functions

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Performs work in support of all functions within the risk management program, including safety initiatives, training, emergency management, claims administration, workers’ compensation, and other risk-related activities.

Provides support in all functional areas of risk management to department directors, managers, supervisors, and employees. Directly assists the Division Director, Risk Management in support of Risk Management objectives and initiatives.

Performs case management and coordinates all aspects of workers’ compensation claims for employees; ensures proper procedures are followed for claims; receives telephone notifications, preliminary notices, and first reports of injury; schedules appointments for injured employees; manages workers’ compensation claims to ensure adherence to proper protocol; disseminates documentation to proper departments; prepares notice of injury form and other required documentation and submits to third party administrator; monitors employee’s recovery and return to work in any capacity; assists in determining physical limitations of returning employees and coordinates provision of work within those limits; monitors appointment calendars/schedules and monitors medical follow-up activities.

Processes payroll documentation in relation to workers’ compensation cases; reviews payroll documentation and enters data into computer; prepares workers’ compensation payroll reports to ensure proper payment of wages to injured employees; imports payroll data from database to computerized risk management system.

Reviews invoices and costs of claims; completes forms to request payment of invoices.

Maintains all City insurance policies and self-insured plans; reviews incoming/outgoing certificates of insurance to ensure proper coverage; maintains computerized tracking system of insurance certificates; processes renewal of insurance certificates as required.

Reviews contracts and other documentation for compliance with insurance requirements.

Enters and maintains accurate information in risk management information system. Creates and prepares various reports as required; ensures timely submission of required reports to appropriate agencies, vendors, departments, and other individuals. Prepares and responds to Public Records Requests, including preparation and redaction of files for public viewing. Prepares or completes various forms, reports, correspondence, surveys, proposals, organizational reports, or other documents.

Uses City’s financial software to input payroll, billing, and budget transactions.

May serve as the City’s safety official; inspects city owned facilities and equipment for safety compliance; coordinates safety training and provides safety training support as needed; ensures adherence to safety procedures through supervisors; use of safety equipment; monitoring of work environment to ensure safety of employees and other individuals.

Assists with coordinating the City’s Safety Committee.

Receives, documents and responds to complaints and questions related to safety and risk management concerns; provides information, researches problems, initiates problem resolution with customer-first focus. Works with appropriate department and/or staff for resolution, follows up and tracks concern through resolution.

Attends and coordinates investigations in the area of safety; maintains confidentiality.

Conducts and maintains motor vehicle records checks; collects and maintains files of Supervisors’ Report of Incidents; prepares information for Incident Review Board; and maintains updated schedules for Defensive Driving classes.

May serve as City liaison and coordinates with various State of Florida, Palm Beach County and local municipalities in the development of emergency planning for response during emergency situations such as hurricanes and other disasters.

Coordinates with other City departments to update the departmental emergency response plans with county, state and federal agencies.

Attends conferences, committee meetings, and interdepartmental meetings relating to risk management related issues as required; makes speeches or presentations.

Answers the telephone; provides information, guidance, and assistance; takes and relays messages or directs calls to appropriate personnel; returns calls as necessary.

Performs general clerical tasks in support of overall department operations, which include greeting the public, copying documents, sending/receiving faxed documentation, properly handling confidential documents and properly disposing of obsolete documents.

Promptly scans documents into records management system, ensuring proper template is used and verifying accurate file maintenance.

Operates a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, records management, e-mail, scanning, and other software programs.

Establishes and maintains effective working relationships with City employees, the general public, industry professionals, and other government agencies.

Maintains comprehensive and current knowledge of applicable laws/regulations; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate.

Performs moderately complex work under limited supervision and maintains professional discretion in processing matters of a sensitive or confidential nature from both a legal and ethical perspective.

ADDITIONAL FUNCTIONS

Performs other duties as assigned or required.

Minimum Qualifications

• Bachelor’s degree from an accredited college or university in risk management and insurance, enterprise and compliance, business administration, public administration, or closely-related field of study; and

• Within the past six (6) years must have at least three (3) years of responsible risk management experience; including but not limited to workers’ compensation, self-insurance, loss prevention, claims administration, safety programs and initiatives; and

• Must possess (or able to obtain within fourteen (14) days of hire) and maintain a valid Florida driver's license.

PREFERRED QUALIFICATIONS

Minimum Qualifications for education and experience must be metbeforeconsideration of the following Preferred Qualifications:

• Master’s degree in risk management and insurance, enterprise and compliance, business administration or public administration and within the past four (4) years must have at least two (2) years or experience in risk management.

• Certification through RIMS; Associate in Risk Management for Public Entities (ARM-P) or Associate in Risk Management (ARM).

Supplemental Information

Effectively communicates with supervisor, employees, other departments, contractors, companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities and events, review status of work, exchange information, or resolve problems.

Accurately and expeditiously receives and delivers messages and information to the appropriate individuals.

Ability to prepare accurate and thorough written records and reports.

Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal supervisory direction.

Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters.

Ability to establish and maintain harmonious relationships with Supervisor, customers, other employees, other departments, other governmental and regulatory agencies, and the general public as needed.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of federal, state, and local laws, ordinances, and regulations applicable to

• risk management.

• Knowledge of general insurance, workers’ compensation claims, and safety programs.

• Skilled at researching, analyzing and reporting incidents and workplace hazards.

• Skill in effectively managing and completing multiple assignments in a fast-paced environment.

• Ability to provide high quality customer service.

• Ability to accurately and consistently interpret personnel policies, procedures and regulations.

• Ability to effectively communicate digitally, orally, and in writing.

• Ability to analyze safety data and identify trends.

• Ability to reach consensus between individuals.

• Ability to deal effectively across all levels of the organization.

• Ability to facilitate resolution of conflicts between individuals or among groups.

• Ability to quickly adapt to change and keep a flexible approach to work.

• Ability to establish and maintain effective and harmonious working relationships with all employees while with during the performance of duties.

• Ability to operate computers utilizing Microsoft Office programs and risk management systems.

PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS

Physical Ability : Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (15 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements : Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors : Essential functions are regularly performed in usual office conditions with rare exposure to adverse environmental conditions.

The City of Boynton Beach, Florida, is an Equal Opportunity Employer (EEO) and Affirmative Action Employer. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications).

Title I of the Americans with Disabilities Act (ADA)protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if he/she has a physical or mental impairment that substantially limits a major life activity. The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the ADA, the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.

VETERANS' PREFERENCE

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City’s hiring process. Additionally, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment by the City.

Full-time employees (those regularly scheduled to work at least 30 hours per week) are eligible for the City's benefit package.

The City of Boynton Beach's comprehensive benefits package includes:

• Student Loan Forgiveness

• Health Insurance

• Dental Insurance

• Vision Care Plan

• Basic Term Life Insurance

• Supplemental Life Insurance

• Dependent Life Insurance

• Accidental Death and

Dismemberment Insurance

• City Pension Plan

• Short Term Disability and other Supplemental Plans

• Long Term Disability Insurance

• Employee Assistance Program

• 457 Savings Plan (three options)

• Paid Annual Leave / Vacation

• Bonus Vacation Hours

• 12 Paid Holidays

• Paid Sick Leave / Family Sick Leave

• Educational Assistance Program *(Depending on budget funding)

• On-site Training Program

• Wellness Program

• Pre-Paid Legal and Identity Theft Protection Plans

• Credit Union

• Tax Deferred 125 Premium Plan

• Flexible Spending Account

• Direct Deposit

• Social Security

Student Loan Forgiveness

Let your City of Boynton Beach employment work for you! Under the U.S. Department of Education’s Public Service Loan Forgiveness (PSLF) program, your student loan balance may be forgiven after you have made 120 qualifying monthly payments while working full-time with a governmental agency. Visit StudentAid.gov/publicservice for more information or to see if you qualify.

Health Insurance

The City pays the entire premium for an eligible employee. The employee may elect to cover a spouse and/or dependent children by paying the applicable premium for the dependent(s).

Dental Insurance

Premiums for eligible employees are paid by the City. Premiums for any covered dependent are paid by the employee with a contribution by the City.

Vision Care Plan

Premiums for eligible employees are paid by the City. Premiums for any covered dependent(s) are paid by the employee.

Life Insurance / Accidental Death and Dismemberment Insurance

The City provides each eligible employee with term life and accidental death insurance.

Supplemental Life Insurance / Supplemental AD&D Insurance

Employees may purchase supplemental term life insurance on an individual-choice basis with premiums based on age. A matching amount of Accidental Death insurance may also be purchased.

Dependent Life Insurance

Employees who select supplemental coverage for themselves may also purchase coverage for their spouse and dependent children.

City Retirement / Pension Plans

The City has pension plans for general employees, police, and firefighters. Each plan is contributory with both the employee and the City contributing to the program.

Supplemental Plans

Supplemental plans provide direct cash payments regardless of any other coverage you may have, and are designed to help fill in any gaps in a medical plan. The employee pays the premiums for these supplemental plans.

Short and Long Term Disability

The City provides Short and Long Term Disability insurance to eligible employees. The plan is designed to cover a disability sustained on or off the job.

Employee Assistance Program (EAP)

The City contracts with an employee assistance program (EAP) to provide employees and their dependents with free, confidential and professional counseling to help resolve personal or family problems.

Deferred Compensation Plans (457 Plans)

The City makes available three deferred compensation plans that the employee may voluntarily contribute to on a tax-deferred basis.

Vacation

All full-time employees accrue time toward paid vacation leave. Accrual begins immediately and vacation may be taken after six months of employment.

Holidays

The City observes12 paid holidays throughout the year.

Sick Leave / Family Sick Leave

Full-time employees accrue one day of sick leave per month. An employee may elect to use up to 5 days per year of accrued sick time for illness in his/her immediate family.

Tuition Assistance*(Depending on available budget funding)

The Tuition Assistance Program reimburses eligible employees for successful completion of approved courses leading to Associate, Bachelor and Master degrees.

Wellness Program

The City offers many wellness activities and programs throughout the year.

Prepaid Legal Services and Identity Theft Protection Plan

Employees may choose to enroll in a prepaid legal service plan and an identity theft protection plan. The employee pays the premiums for these plans.

CreditUnion

All City employees may join the Credit Union of Palm Beach County. In addition to savings and checking accounts, the Credit Union offers different types of loans, investment choices and recreational opportunities.

Section 125 Plan for Health and Dental Premium

Section 125 of the Internal Revenue code allows you to have your dependent coverage premiums deducted before payroll taxes are withheld resulting in tax savings to you.

Flexible Spending Accounts

Employees may participate in flexible spending accounts for reimbursement of medical and/or dependent care expenses.

Direct Deposit

Employees may have their bi-weekly paycheck deposited to the financial institution of their choice.

01

What is the highest level of education that you have completed?

• High School Diploma or valid equivalent

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• Doctoral Degree

• None of the above

  02

  Please mark the coursework for your Bachelor, Master, and Doctoral (s) if applicable. If you do not have a degree, please select "No Degree". If you do not have a degree from the coursework listed below, please select "Other Coursework".

• Risk Management

• Insurance

• Enterprise and Compliance

• Business Management

• Public Administration

• Other coursework

• No degree

  03

  If you selected "Other Coursework" to the question above please type the coursework you completed. If this question does not apply to you, please type, "N/A"

  04

  Within the past six (6) years, how many years of experience do you have of responsible risk management experience: of which includes direct municipal, county or state experience in risk management (including workers' compensation, self-insurance, loss prevention, claims administration, safety programs and initiatives)?

• No experience

• Less than two (2) years

• At least two (2) years but less than three (3) years

• At least three (3) years but less than four (4) years

• At least four (4) years but less than five (5) years

• Five (5) or more years

  05

  Check all of the functional areas of Risk Management you have professional work experience with:

• Workers' Compensation

• Self-Insurance

• Loss Prevention

• Claims Administration

• Safety Programs and Initiatives

  06

  Please elaborate on your professional work experience as selected above. Please note that "See resume" is not a valid response. Failure to answer this question in detail may result in disqualification of your application. If this question does not apply to you, please type "N/A".

  07

  Do you possess [or are you able to obtain within fourteen (14) days of hire] and maintain a valid Florida driver's license?

• Yes, I possess a Florida driver's license.

• No, I do not have a Florida driver's license but I'm able to obtain one within 14 days of hire.

• No, I do not possess a driver's license and will not be able to obtain one within 14 days of hire.

  08

  Do you have previous experience with a municipality or another type of government entity?

• Yes

• No

  09

  This position requires the incumbent to answer the City's Incident Reporting Line on a rotating basis. Are you willing and able to respond to the City of Boynton Beach's OOPS Incident Reporting Line, including during nights, weekends, holidays, and other off-hours?

• Yes

• No

  Required Question

Agency

City of Boynton Beach

Address

100 E. Ocean Ave

City Hall - Human Resources

Boynton Beach, Florida, 33435

Phone

5617426275

5617426275

Website

http://www.boynton-beach.org

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