Senior Buyer - Utilities

Salary

$62,108.18 - $65,000.00 Annually

Location

Boynton Beach, FL

Job Type

Full Time

Job Number

2023-0526

Department

Utilities

Opening Date

05/26/2023

Closing Date

6/15/2023 11:59 PM Eastern

• Description

• Benefits

• Questions

Purpose of Classification

The purpose of this classification is to perform purchasing activities, including preparation of complex procurements, analysis of technical bids, and proposals along with the preparation of agreements and term contracts for the Utilities and the City. Coordinate procurement processes to include an understanding of Utility divisions requirements and expectations.

Essential Functions

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Preparation and administration of the Request for Proposals (RFPs), Invitations to Bid (IFBs), Request for Qualifications (RFQs) processes; reviews, suggests changes to, and finalizes scope of work with project managers; reviews and finalizes solicitation packages; receives and reviews submissions; prepares evaluation tools; prepares for and conducts pre-bid conference and site meetings; issues Addenda with Question and Answers; prepares and distributes contracts and agreements.

Conducts solicitation evaluations; prepares evaluation documents; reviews compliance requirements for responsiveness; provides evaluation training to evaluators to ensure fair and unbiased scoring; reviews committee recommendations to City Commission for approval.

Collection of all bid bonds, performance and payment bonds; attend kick off meeting; assist with preparation of notice to proceed;

Review City issued requisitions; solicits additional information, quotes, verifies insurance certificate and endorsements to ensure limits meet City requirements, creates purchase orders and attaches all required documentation relevant to the purchase of goods and services; forward purchase order to City Departments.

Assists Utilities Division with planning for upcoming procurements to avoid gaps in services i.e. expired contracts/bids.

Assists with training City employees on purchasing policies, procedures, and practices; advises departments of proper procedures for writing specifications, requesting purchase orders, preparing contracts, and performing other purchasing activities.

Confers with user departments, vendors, contractors, local governments, state agencies, sales and service representatives, and others.

Compiles and submits purchasing and contract information required by other local, State or national governmental entities.

Maintains knowledge of current market conditions, new products, trends, practices, and product research to ensure efficient procurement of goods and services for the City.

Refers to ordinances, laws, statutes, policies and procedures, the Thomas Register, the Blue Book, supply and price catalogs, and other resources in performing purchasing administration duties.

ADDITIONAL FUNCTIONS

Performs general/clerical tasks, which may include answering telephone calls, typing documents, making copies, or filing documentation.

Provide assistance to other employees or departments as needed.

Performs other related duties as required.

Minimum Qualifications

• Bachelor’s degree in business administration, public administration, finance, business management or closely related field; and

• Three (3) years of progressively responsible experience in government purchasing; and

• Possess [or obtain within fourteen (14) days of hire] and maintain a valid State of Florida Driver's license.

• Possess [or obtain withn six (6) months of hire] the following National Institute of Governmental Purchasing (NIGP) Core courses:

• Intro to Public Procurement

• Contract Administration

• Legal Aspect of Public Procurement

PREFERRED QUALIFICATIONS

• Possession of a Public Professional Buyer Certification.

Supplemental Information

COMMUNICATION COMPETENCIES

Effectively communicates with supervisor, employees, other departments, contractors, engineers, companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Accurately and expeditiously receives and delivers messages and information to the appropriate individuals.

Ability to prepare accurate and thorough written records and reports.

Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal supervisory direction.

Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters.

Ability to establish and maintain harmonious working relationships with Supervisor, customers, other employees, other departments, other governmental and regulatory agencies, and the general public as needed.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of laws, policies, and practices in local government procurement.

Knowledge of proper procedures to follow for preparation of RFQs, RFPs, and bid notices.

Knowledge of proper procedures to follow for preparation of City Commission Agenda items.

Knowledge of eprocurement procedures

Ability to effectively interact with the public, supervisors, co-workers, other department staff, and with outside agencies.

Ability to effectively provide direction, guidance and assistance to employees regarding the procurement process.

Ability to effectively communicate both orally and in writing.

Ability to troubleshoot, research and resolve inquiries and requests.

Ability to perform accurate data entry tasks.

PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS:

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors:Essential functions are regularly performed without exposure to adverse environmental conditions.

The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S.C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.

VETERANS' PREFERENCE

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City’s hiring process. Additionally, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment by the City.

Full-time employees (those regularly scheduled to work at least 30 hours per week) are eligible for the City's benefit package.

The City of Boynton Beach's comprehensive benefits package includes:

• Student Loan Forgiveness

• Health Insurance

• Dental Insurance

• Vision Care Plan

• Basic Term Life Insurance

• Supplemental Life Insurance

• Dependent Life Insurance

• Accidental Death and

Dismemberment Insurance

• City Pension Plan

• Short Term Disability and other Supplemental Plans

• Long Term Disability Insurance

• Employee Assistance Program

• 457 Savings Plan (three options)

• Paid Annual Leave / Vacation

• Bonus Vacation Hours

• 12 Paid Holidays

• Paid Sick Leave / Family Sick Leave

• Educational Assistance Program *(Depending on budget funding)

• On-site Training Program

• Wellness Program

• Pre-Paid Legal and Identity Theft Protection Plans

• Credit Union

• Tax Deferred 125 Premium Plan

• Flexible Spending Account

• Direct Deposit

• Social Security

Student Loan Forgiveness

Let your City of Boynton Beach employment work for you! Under the U.S. Department of Education’s Public Service Loan Forgiveness (PSLF) program, your student loan balance may be forgiven after you have made 120 qualifying monthly payments while working full-time with a governmental agency. Visit StudentAid.gov/publicservice for more information or to see if you qualify.

Health Insurance

The City pays the entire premium for an eligible employee. The employee may elect to cover a spouse and/or dependent children by paying the applicable premium for the dependent(s).

Dental Insurance

Premiums for eligible employees are paid by the City. Premiums for any covered dependent are paid by the employee with a contribution by the City.

Vision Care Plan

Premiums for eligible employees are paid by the City. Premiums for any covered dependent(s) are paid by the employee.

Life Insurance / Accidental Death and Dismemberment Insurance

The City provides each eligible employee with term life and accidental death insurance.

Supplemental Life Insurance / Supplemental AD&D Insurance

Employees may purchase supplemental term life insurance on an individual-choice basis with premiums based on age. A matching amount of Accidental Death insurance may also be purchased.

Dependent Life Insurance

Employees who select supplemental coverage for themselves may also purchase coverage for their spouse and dependent children.

City Retirement / Pension Plans

The City has pension plans for general employees, police, and firefighters. Each plan is contributory with both the employee and the City contributing to the program.

Supplemental Plans

Supplemental plans provide direct cash payments regardless of any other coverage you may have, and are designed to help fill in any gaps in a medical plan. The employee pays the premiums for these supplemental plans.

Short and Long Term Disability

The City provides Short and Long Term Disability insurance to eligible employees. The plan is designed to cover a disability sustained on or off the job.

Employee Assistance Program (EAP)

The City contracts with an employee assistance program (EAP) to provide employees and their dependents with free, confidential and professional counseling to help resolve personal or family problems.

Deferred Compensation Plans (457 Plans)

The City makes available three deferred compensation plans that the employee may voluntarily contribute to on a tax-deferred basis.

Vacation

All full-time employees accrue time toward paid vacation leave. Accrual begins immediately and vacation may be taken after six months of employment.

Holidays

The City observes12 paid holidays throughout the year.

Sick Leave / Family Sick Leave

Full-time employees accrue one day of sick leave per month. An employee may elect to use up to 5 days per year of accrued sick time for illness in his/her immediate family.

Tuition Assistance*(Depending on available budget funding)

The Tuition Assistance Program reimburses eligible employees for successful completion of approved courses leading to Associate, Bachelor and Master degrees.

Wellness Program

The City offers many wellness activities and programs throughout the year.

Prepaid Legal Services and Identity Theft Protection Plan

Employees may choose to enroll in a prepaid legal service plan and an identity theft protection plan. The employee pays the premiums for these plans.

CreditUnion

All City employees may join the Credit Union of Palm Beach County. In addition to savings and checking accounts, the Credit Union offers different types of loans, investment choices and recreational opportunities.

Section 125 Plan for Health and Dental Premium

Section 125 of the Internal Revenue code allows you to have your dependent coverage premiums deducted before payroll taxes are withheld resulting in tax savings to you.

Flexible Spending Accounts

Employees may participate in flexible spending accounts for reimbursement of medical and/or dependent care expenses.

Direct Deposit

Employees may have their bi-weekly paycheck deposited to the financial institution of their choice.

01

Please select your highest level of education completed.

• High School Diploma or valid equivalent

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• Doctoral Degree

• None of the above

  02

  Please specify the degree(s) you possess and the field of study of each degree. If you do not have a degree, please write "N/A" below.

  03

  How many years of progressively responsible experience in government purchasing do you have?

• Five (5) years experience or more

• At least four (4) years of experience, but less than five (5) years

• At least three (3) years of experience, but less than four (4) years

• At least two (2) years of experience, but less than three (3) years

• At least one (1) year of experience, but less than two (2) years

• Less than one (1) year of experience

• No experience

  04

  Do you possess [or are you able to obtain within fourteen (14) days of hire] and maintain a valid Florida driver's license?

• Yes, I possess a valid Florida driver's license

• No, I do not have a valid Florida driver's license but I'm able to obtain one within 14 days of hire

• No, I do not possess a valid Florida driver's license and will not be able to obtain one within 14 days of hire

  05

  Do you possess or are you willing to obtain the following National Institute of Governmental Purchasing (NIGP) Core courses: - Intro to Public Procurement - Contract Administration - Legal Aspect of Public Procurement

• Yes

• No

  06

  Do you possess a Public Professional Buyer Certification?

• Yes

• No

  Required Question

Agency

City of Boynton Beach

Address

100 E. Ocean Ave

City Hall - Human Resources

Boynton Beach, Florida, 33435

Phone

5617426275

5617426275

Website

http://www.boynton-beach.org

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