Assistant Program Administrator

Job Details

Level

Management

Job Location

Bronx - Bronx, NY

Position Type

Full Time

Education Level

4 Year Degree

Salary Range

$50,000.00 - $52,000.00

Travel Percentage

None

Job Shift

Day

Job Category

Health Care

Description

Position Overview

The Assistant Program Administrator is a pivotal role within the IAHD Day Habilitation program, ensuring the safety, compliance, and operational effectiveness of the program. This role demands a high level of responsibility, oversight, and interaction with both internal and external stakeholders, including individuals served, staff, parents, and funders. The ideal candidate will demonstrate a strong commitment to the well-being of individuals in the program, exhibit leadership in compliance and possess the ability to effectively manage and develop staff.

Key Responsibilities

• Safety and Well-being Oversight : Ensure the overall safety and well-being of all individuals participating in the IAHD Day Habilitation program through proactive measures and continuous monitoring.

• Compliance and Auditing : Responsible for the corporate compliance effort of the program to include weekly billing and quarterly internal audits. Ensure adherence to all regulatory and agency policies.

• Operational Management : Monitor program census and units utilization to maximize efficiency and effectiveness. Manage petty cash, including distribution and monthly reconciliation with the Director of Adult Day Services & Fiscal Department.

• Program Direction and Quality Control : Provide effective and continuous direction, overseeing day-to-day operations and ensuring the quality and quantity of services delivered meet the highest standards.

• Staff Management and Development : Play a key role in hiring, training, supervising, and disciplining staff as necessary. Foster a culture of continuous improvement and professional development among team members.

• Stakeholder Engagement : Maintain professional interactions with all internal and external stakeholders, including parents and funders, ensuring transparent communication and collaboration.

• Regulatory Compliance : Ensure that daily procedures and practices align with agency policies and that the program consistently meets all applicable regulations.

  General Duties

• Staff Supervision and Performance Management : Provide leadership and direction to Day Habilitation staff, including deploying staff efficiently and managing performance.

• Operational Support : Oversee the timely processing of payroll, purchase orders, and petty cash. Take the lead in incident management and reporting.

• Strategic Participation : Participate in department head meetings and the Adult Day Service committee, contributing to the strategic direction and operational excellence of the program.

• Staff Coordination and Development : Schedule and lead staff meetings, resolve conflicts, and review habilitation plans for clinical and instructional efficacy.

• Liaison Work : Act as the primary liaison to all internal and external stakeholders, facilitating effective communication and collaboration.

Qualifications

Educational Requirements:

• Masters Degree in administration or psychology, social work, or Mental Health with 3 years of experience working with people with intellectual and developmental disabilities.

  OR

• BA in the Human Service or Social Sciences with 3 years of experience working with people with intellectual and developmental disabilities.

• Must have 1 year of administrative experience

  Required Skills:

• Self-starter, excellent communication skills, Ability to work under pressure

• High energy and the willingness to work as a team player

• Knowledge of OPWDD, OMIG, DOH , and DFS regulations