Scheduling, inviting, and organizing the meetings needed for the project leadership team. Maintaining and scheduling calendars for project lead and other staff, to schedule both internal and external meetings and appointments, as needed. booking rooms when necessary for meetings, or supporting the technology to support virtual meetings. Managing and/or liaising with the relevant departments on tasks related to budgeting, purchasing, reimbursement and stipend processing, insurance and contracts, campus access, facilities support, and IT support for project equipment. Preparing and submitting purchase requisitions, payment vouchers, reimbursements, invoices and budget transfers for approval. Assist in the reconciliation of operating accounts, using internal and external management systems to ensure that all expenditures are recorded accurately and within approved limits. Manage and oversee consultant payments, including gathering and organizing associated tax forms and invoices. Work with the project team on formatting content, maintaining distribution lists, and distribution of the project updates/e-newsletter. Work with the project team to write, advertise, and manage the open call for the project's annual residency program. Support the project team to plan, coordinate, and implement an annual 30-person creative residency program for scientists, artists, and youth. Support internal and external partners on the logistical elements of the full-scale fabrication of the artists' works, including ordering, scheduling delivery of, and managing project equipment and supplies, and managing space requirements. Liaise with the project partners - including Beam Center, Governors Island, the New York Climate Exchange - and residency participants and staff - scientists, artists, educators, youth, Pratt administrative staff and graduate students, and teaching artists - on planning, coordination, and production of the events. Manage the recruitment, hiring, and scheduling process for the Project's Graduate Student staff, and external logistical consultants. Experience: The strongest candidates will have at least two years of related experience in administrative support. Knowledge and Skills: Must have strong written and verbal communication skills, and ability to work effectively with a wide range of constituencies in a diverse community. Must have good organizational, planning and interpersonal skills. Must be proficient with Google Office and Microsoft Office Suites. Must be able to produce/manage multiple projects under deadline pressures and with keen attention to detail. Works well in a multi-disciplinary team to contribute to shared responsibilities as noted. Experience in supporting some form of event production, construction, or fabrication.