ESSENTIAL DUTIES AND RESPONSIBILITIES

As a member of the RiseBoro Property Management team, the Associate Director of Affordable Housing Compliance will manage the leasing and compliance function of over 2400 residential units encompassing Low-Income Housing Tax Credit (LIHTC) units, Older Adult Housing/Assisted Living facilities, and scattered-site residential and retail properties. Specific duties and responsibilities include:

Leasing

• Oversee all aspects of apartment leasing such as waitlist management, processing applications, and maintaining compliance with HPD and other guidelines

• Supervise the Leasing Manager to ensure that:

• Leases are renewed and processed on time, accurately, and legally

• All applicant files comply with the proper calculation of income, assets, rent levels, etc. to determine eligibility

• Residential unit vacancies are filled in a timely and income and waitlist-compliant manner

• Regularly reports to senior management on portfolio leasing compliance and unit vacancy

• Implement and maintain policies and procedures to ensure efficient and accurate results

  Compliance

• Lead the development, implementation, and maintenance of compliance processes, procedures, and documentation.

• Enforces and adheres to internal policies, rules, and regulations

• Conduct internal training and testing in all areas of affordable housing compliance (individual and group)

• Conduct internal audits and file reviews, including all move-in and annual recertification file review/approval for all managed properties

• Monito regulatory agreements to ensure compliance

• Develop, oversee, and update internal reporting controls, including monthly compliance matrices, and tracking occupancy rules to ensure ongoing program compliance

• Lead audit coordination, oversight, and response

• Attend compliance-related continuing education seminars

• Fulfill special project requests as assigned by management

• Recertifications:

• Lead annual recertification process with appropriate staff including portfolio and property managers to ensure agency compliance with LIHTC and HOME recertification requirements and timely completion of work

• Ensure staff responsible for ensuring completion of annual recertifications are appropriately trained and supported, including providing resources and developing efficient processes to meet recertification compliance needs.

• Audit annual tenant recertification packages for compliance

• Regularly reports to senior management on recertification progress and compliance

• Annual DHCR registration

• Ensure that annual building registrations are timely filed with DHCR for all applicable properties

• Financial Management

• Collaborate with Finance and Asset Manager to gather financial information for each project. Review and address corrections needed before sending them to investors and agencies. Prepare reports relating to the following areas: rent rolls, vacancies, lease renewals, and recertifications.

• Investor Communication

• Collaborate with the Risk Management team to ensure project insurance is sent to the appropriate individuals

• Serve as a liaison between the Finance team and investors to ensure all financial reports are provided, as required

• Site Visits

• Attends sites visits with investors and funding agenciesCommunicates deficiencies to property managers, and monitors timely resolution of deficiencies

• Reporting to Investors and Agencies:

• Maintain regular communication and effective relationships with vendors, City agencies, and the local community

• Coordinate timely submission of reporting to City and State Regulators and Investors and track reporting deadlines including but not limited to:

• Annual State LIHTC compliance reports

• Annual City LIHTC and HOME compliance reports

• Annual HPD Maintenance reports

• Investor Reports

• Record keeping

• Responsible for yearly monitoring of record keeping

• Collaborate with property managers to correct deficiencies in record keeping

• Collaborate with tenants in advance of audits to address predictable deficiencies

• Yardi Mapping

• Collaborate with Legal to review regulatory agreements and other pertinent documents to ensure the correct apartment unit in Yardi

• Collaborate with Legal and Collections to ensure correct rent-regulated increases are captured annually in Yardi and leases are generated with correct rental increases

• Collaborate with Legal and Collections to confirm rents are modified in Yardi after rent restructuring activities

  Supervisory Responsibilities

• Directly oversee and manage the Compliance and Leasing teams within the Property Management team

• Provide leadership and direction to the team to ensure the delivery of high performance, acting as an enthusiastic, positive, and motivated coach

• Take full responsibility for the performance management of the team to ensure that quality and deadlines are achieved and maintained and that any issues are managed in line with RiseBoro policies, procedures, and guidelines

• Ensure the team is appropriately staffed at all times Coordinate training programs for new staff and identify training needs for current staff

• Other related duties and special projects as assigned by the Director of Operations and Facilities or the management team

  COMPETENCIES

• Demonstrated experience in Affordable Housing required, including LIHTC and HOME regulatory experience

• Demonstrated supervisory experience required

• Demonstrated and applied knowledge of all City, State, and Federal agency regulations including DOB, ECB, HPD, EPA, DEP, DHCR, FDNY, and DOH

• Superior organization, project management skills, and attention to detail

• High level of commitment to quality work product and organizational ethics, integrity, and compliance

• Ability to work effectively in a team environment

• Strong interpersonal skills and the ability to effectively communicate, both written and verbally

• Demonstrated decision-making and problem-solving skills

• Detail-oriented with the ability to multi-task and meet deadlines with minimal supervision

• Proficient with Microsoft Office Suite or related software, including intermediate to advanced working knowledge in Microsoft Excel

• Experience with Yardi or similar platforms

• RiseBoro core values/competencies required for all positions: Empowerment, Equity, Compassion, Respect & Integrity

• Ability to understand the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities

• Demonstrated commitment to work that supports communities that have experienced systemic oppression and bias (i.e. people of color, LGBTQ+ people, immigrants, justice-involved persons, etc.)

  EDUCATION AND EXPERIENCE

• Bachelor’s degree in Real Estate, Management, Business Administration, or a related field preferred

• A minimum of three (3) years of professional work experience in Affordable Housing, LIHTC, and HOME laws and regulations required

• A minimum of two (2) years of professional supervisory experience required

• LIHTC Certification required or must be obtained within 90 days of employment

• Any combination equivalent to education and experience that provides the required knowledge and skills may be considered qualifying.

Qualifications

It is the policy of RiseBoro to provide equal employment opportunity to all employees and applicants for employment. No individual will be discriminated against on the basis of race, color, age, creed, religion, national origin, citizenship status, political or union affiliation, marital or partnership status, sex, sexual orientation or affectional preference, gender identity, familial status, genetic information or predisposition or characteristic, disability, status as a victim of domestic violence, status as a veteran or member of the U.S. military and related obligations, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to, recruitment, hiring, job placement, compensation, benefits, training and apprenticeship, employee development, promotion, demotion, discipline, transfer, lay-off and recall, and termination. RiseBoro makes reasonable accommodations based on religion and/or disability as required by law, and requests for accommodation are to be directed to the Human Resources Department.