Union Square Events

Position Title: Event Sales Coordinator

Reports To: Director of Catering Services

Salary: $70,000

Other Forms of Compensation: Commission

Founded in 2005 as Hudson Yards Catering, Union Square Events is a culinary and operations leader in the hospitality industry, partnering with a diverse portfolio of best-in-class clients. We produce one-of-a-kind catered events and unparalleled dining experiences in a variety of cultural, corporate, entertainment, and private venues throughout New York City and beyond.

This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in MyOpportunity to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email then you can check the status under Careers in MyOpportunity by clicking on ‘referral tracking.’ For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email MyReferral@compass-usa.com. Click here (http://www.altogethergreat.com/wp-content/uploads/Professional-Management-QSG.pdf) to view the step-by-step instructions to refer a friend to this position.

Job Summary

The Event Sales Coordinator will work closely with Event Sales Managers to ensure efficient and

seamless planning and execution of catered events at Brooklyn Botanic Garden, driving the cycle of Enlightened

Hospitality. Daily responsibilities are both administrative and operational, and the Event Sales Coordinator is

expected to work independently and collaboratively while embodying our Family Values.

Tasks and Key Responsibilities:

Support client communications relating to the sales cycle for catering events, ensuring the highest

quality experience for clients is consistently delivered, with the goal of meeting or exceed exceeding

monthly and annual sales budget.

• Engage with potential and existing clients through phone and email correspondence, and ensure all

necessary information is obtained.

• Respond promptly to new inquiries, in collaboration with Event Sales Manager.

• Create proposals, estimates, contracts and invoices using CaterXpert.

• Arrange for and attend site visits, walk-throughs and tastings as needed, and capture detailed notes.

• Support business development by creating repeat business through cultivation of strong, caring relationships

with clients throughout and beyond the event-planning process.

• Engage in understanding of annual events, competition, new venues, and trends in New York Metro area.

• Maintain awareness of progress towards sales budget goals.

Facilitate all internal communications relating to the production of events, while meeting weekly

deadlines for completion of food, beverage, warehouse and rental equipment orders.

• Communicate with clients regarding event floorplans, timelines, insurance, permitting, and rental equipment

requirements.

• Create rental equipment orders and coordinate billing with rental companies and clients.

• Create BEOs, Staff Orders, Beverage, Alcohol, Equipment and Disposable Orders, and Invoices, ensuring

accuracy and that weekly deadlines are met.

• Capture all event details, timing and special requests on BEOs for assigned events.

• Actively participate in weekly BEO meetings to review menus, logistics, special requests, VIPs and greater

context for upcoming events.

• Communicate custom menu requests to BOH team and manage process of on-going menu revisions.

• Communicate relevant information, including guest count changes, menu changes, and logistics details to

appropriate departments.

Qualifications:

Employee may perform other related duties as negotiated to meet the ongoing needs of Union Square Events.

Relevant Knowledge, Skills, & Ability:

2+ years previous event or catering experience

Strong computer skills/Microsoft Office

Ability to work independently as well as collaboratively

Excellent verbal and non-verbal communication skills

Attention to detail

Problem solving skills

Technology savvy

Initiative & follow through

Wine, beer and spirits knowledge

Apply to Union Square Events today!

Union Square Events is a member of Compass Group USA

Click here to Learn More about the Compass Story (http://www.compass-usa.com/our-story/)

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Associates at Union Square Events are offered many fantastic benefits.

• Medical

• Dental

• Vision

• Life Insurance/ AD

• Disability Insurance

• Retirement Plan

• Paid Time Off

• Holiday Time Off (varies by site/state)

• Associate Shopping Program

• Health and Wellness Programs

• Discount Marketplace

• Identity Theft Protection

• Pet Insurance

• Commuter Benefits

• Employee Assistance Program

• Flexible Spending Accounts (FSAs)

Applications are accepted on an ongoing basis.

Union Square Events maintains a drug-free workplace.

Req ID: 1334977

Union Square Events

Gina Barbish

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