Administrative Coordinator, Student Employment

Posting Number C00288JP

Department Human Resources

Job Summary

The Student Employment Office ( SEO ) is committed to assisting students in identifying meaningful on-campus work as well as supporting managers in hiring student employees. This role will have a focus on systems, utilizing Workday to maintain accurate records, and will also provide comprehensive support to the SEO .

This is a part-time (not eligible for benefits) on-campus position, working approximately 12-18 hours per week.

• Maintain and update student employment records in Workday.

• Troubleshoot and resolve data issues in Workday regarding job info, student employee data and timecards.

• Monitor and maintain job postings – assist end users with all processes related to Workday Recruiting.

• Provide Workday support and guidance to managers for posting jobs and hiring students, as well as supporting students applying for jobs.

• Run reports and audit data on a regular basis.

• Meet with students to complete employment forms and follow up on incomplete onboarding.

• Field inquiries from students, supervisors, parents and the community, in-person, over the phone and via email.

• Assist with the planning and implementation of events and trainings.

The hourly range for this position is expected to be $25.77 per hour.

Education/Skills Requirements

Education:

• Bachelor’s degree preferred, High School Diploma or GED , required.

Skills:

• Advanced experience working with computer database systems, word processing and spreadsheet software. Strong preference to applicants with Workday experience.

• Exceptional interpersonal and communications skills – oral and written.

• Excellent organizational skills and experience coordinating projects that require close attention to detail and strict deadlines.

• A demonstrated ability to build and maintain professional relationships and a collaborative work environment.

• Ability to prioritize workload with multiple interruptions.

• Strong problem solving and creative thinking skills.

• Ability to maintain confidential information.

• An interest in working with students, staff and faculty.

  Experience Requirements and/or Equivalents

A minimum of 2 years’ professional work experience in an administrative support role within an office or campus environment. Workday experience is strongly preferred.

Standard Work Days and Hours

Approximately 12-18 hours/week, 4-5 days each week. Flexibility with schedule, however, must be between the hours of 8:30 am and 5:00 pm, Monday – Friday. Additional hours may be required at the start of each semester. This is an in-person position.

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About Bowdoin

Bowdoin College is a highly selective liberal arts college, enrolling approximately 1,800 students. Through a need-blind admissions policy, the College meets 100% of students’ demonstrated financial need with no loans. 32% of students identify as students of color, an additional 5% are international, and 45% receive financial aid. Bowdoin is a dynamic living and learning community committed to fostering pluralism, building community, and nurturing a commitment to the common good.

The College seeks academically and culturally diverse faculty and staff, welcoming applicants from diverse backgrounds, and/or who have experience working collaboratively with diverse populations. Bowdoin is set in the coastal New England town of Brunswick, Maine. Brunswick, a town of 22,000 residents, brings together elements of both city and country living including cultural offerings, a variety of restaurants, and four season activities for outdoor enthusiasts. Bowdoin’s historic 215-acre campus, comprising 120+ buildings, is a brief walk to downtown Brunswick, and is 25 miles from Portland and about 120 miles from Boston.

Shift First Shift

Employment Category Casual

Benefits Eligible No

Pay Type Hourly

Background Check Package Requirements Support Staff

Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No

Is a pre-placement physical required for this position? No

Posting Date 12/02/2024

Applications Accepted Until

Open Until Filled Yes

Type of Posting Internal/External

Special Instructions to Applicants

EEO Information

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

Supplemental Questions